Academic Departments - Administrative Resources expanding section

Academic Deadlines Calendar

Academic Department Handbook

Annual Reports (due July 1 to Dean's Office)

By-Laws

Grants

Post Tenure Review

SEI

Instructional Academic Staff (IAS) Resources expanding section

Instructional Academic Staff (IAS) Resources 

IAS are integral members of UWL's commitment to high quality teaching and student learning. In terms of many personnel-related processes and outcomes, IAS are grouped with other academic staff rather than with the processes associated with the review of ranked faculty (faculty hired into tenure-track positions).  However, in many other ways, IAS are more similar to ranked faculty in terms of review criteria and professional development opportunities. Workload expectations differ for IAS compared to faculty, with faculty review reflecting expectations for active scholarship. Unfortunately, this "dual status" leads to a complex set of personnel outcomes and more complicated access to resources. The material below delineates some of the most frequent topics of interest.

Contacts 

Ryan Friesen serves as the IAS liaison to the Provost and is familiar with the many aspects of IAS review and resources at UWL.  In addition, each academic unit has an individual serving as a point of contact.

Lisa Caya, Liberal Studies
Scott Doberstein, Science and Health
Barbara Gander, School of Education
Laura Godden, Murphy Library
Laurie Miller, College of Business Administration

IAS Contracts and Personnel Review

Contracts: IAS are contracted to teach for a semester, an academic year (Fall/Spring) or, in some situations associated with very stable funding and longevity, a 2-year contract. Human Resources is the source of information on contract type.  When possible, IAS contracts are issued in the Spring. Departmental and Dean review, enrollment patterns, and the academic unit's fiscal situation determine contract renewal.   

Pay Plan Eligibility: IAS hired into teaching lines with a dedicated budget line ("Redbooked") are eligible for any statewide pay plan increase presuming they are reviewed as "meets expectations" by their home department. In addition, Redbooked IAS are eligible for IAS promotion (see below).

Annual Review - depending on departmental by-laws, IAS are reviewed by either a committee or the department chair. In some departments, IAS participate in merit reviews in a process more parallel to faculty review.  Merit results ultimately inform the annual review designation of meeting expectation needed for pay plan eligibility for Redbooked IAS.  Departments have no later than Dec. 15th to submit annual reviews based on the prior year. 

IAS Personnel Review Form - A specific review form has been developed for IAS review and should be the form used by departments as approved by Faculty Senate.

Digital Measures 

IAS who have taught a course or are teaching a course(s) who are on contract at UWL have access to Digital Measures (DM) and will have their courses automatically added to the software.  IAS must use DM if they wish to be considered for promotion.  All IAS are encouraged to use Digital Measures annually and are likely to be required to use DM for departmental annual review. The development of narratives and use of forms of evidence reflecting quality of teaching, professional development, and service are dependent on departmental requirements and/or university-wide promotion requirements.

Representation

IAS are considered faculty for the purpose of governance representation and are eligible for serving on Faculty Senate and on most of the senate committees.  Furthermore, two committees are expressly associated with IAS - the IAS Promotion Committee and the IAS Committee (policy). The IAS Liaison to the Provost serves as an ex-officio member of the latter. 

Faculty Development Opportunities

Faculty Development opportunities for IAS include Academic Staff Grants as well as Faculty Development GrantsGiven the parameters of the program and relative paucity of the number of sabbaticals, IAS are not eligible for sabbaticals at UWL.

Promotion 

Faculty and IAS promotion portfolio development resources: Get tips and best practice information for developing your best promotion portfolio and links to the most current schedules, policies, guidelines and form that are housed on HR's website.

Faculty Review Resources expanding section

Faculty Review Resources

New Faculty Handbook

Digital Measures

Digital Measures: Digital Measures is the required portfolio management software for retention, promotion, annual review, and post-tenure review. Links to tutorials, FAQs, and instructions for using e-portfolios.

Retention & Tenure (Tenure-Track Faculty)

Retention at UWL: Description of retention portfolio materials and how to generate.   

Promotion 

Faculty and IAS promotion portfolio development resources: Get tips and best practice information for developing your best promotion portfolio and links to the most current schedules, policies, guidelines and form that are housed on HR's website.

Personnel Rules

Unclassified personnel rules: Link to policy and procedures of the University of Wisconsin System (UWS) and those with further specific definitions to UW-La Crosse (UWL). Chapter 3 pertains to tenure-track faculty appointments. 

Faculty Hiring Info expanding section

A thumbnail overview of hiring related issues for tenure-track (ranked faculty).

  • RANK - unless specifically indicated otherwise in the advertisement for the position, UWL hires at the rank of assistant professor. When a faculty member is hired into a tenure-track position but is not yet tenured, they are referred to as "probationary" and/or "junior" faculty.
  • OFFER - in most cases the offer is made by the Dean (occasionally by the department chair after the Dean has confirmed the details of the offer). The offer will include the salary, the length of the tenure clock, and the number of years of service granted towards promotion.
  • SALARY - starting salaries for all positions at UWL are based on CUPA data and reflect rank and discipline as benchmarked by peer institutions.
    • Faculty contracts are traditionally 9-month contracts starting one week prior to the start of classes and ending when grades are due after the Spring semester. J-term (wintersession) and summer teaching is optional and reflected in overload pay. 
  • TENURE & PROMOTION - it is crucial for hires to understand that tenure and promotion are separate processes at UWL. 
    • Tenure is a decision of the department and the Chancellor with a recommendation from the Dean and the Provost serving as the Chancellor's designee. The UW System Board of Regents approves the final list. There is no salary adjustment associated with tenure. 
    • Promotion is a decision of the department, a campus-wide committee, and the Chancellor. A base-salary increase is associated with successful promotion.
  • TENURE - the vast majority of faculty at UWL are hired with a "7-year tenure clock." A 7-year clock actually indicates that if awarded, tenure will go into effect in the faculty member's seventh year at the university.
    • A seven-year clock means that faculty will be reviewed by their department in their sixth year of service (usually in the Fall and no later than early Spring semester) on the 5 years of service completed at UWL. 
    • Generally speaking, it is best for the candidate and the department for the tenure-clock to be 7-years as it allows for an appropriate amount of time to review faculty progress in the position in terms of teaching, scholarship, and service. If a faculty member comes to UWL with a substantial level of previous higher education experience, the Dean (with approval from the Provost) may offer a shorter tenure clock. 
    • Faculty are traditionally hired with a 2 year contract, receive a review at the end of the first year, a formal contract-review in their second year and 1 or 2 year contracts until the time of the tenure review. The formal contract reviews are referred to as retention reviews and are based on departmental, school/college, and university criteria.
    • Although a department can request an early tenure decision for a candidate, it is very unusual and will only be considered by the provost under extraordinary circumstances.
  • PROMOTION - at the time of offer, the Dean will indicate the number of years the candidate has been granted towards promotion. The number of years of service is determined by these guidelines. All promotion candidates for associate professor must have completed 3 years at UWL and 5 years of service overall (including the time at UWL). Unlike tenure, promotion eligibility merely indicates the "earliest" that a faculty member may be considered for promotion. In addition, if a faculty member is unsuccessful at promotion, there is no limit on the number of attempts. Complete information about promotion is available here; however, generally speaking, the Provost recommends that most junior faculty do not need to familiarize themselves with the criteria or process until after their first formal retention review within their departments.
  • Additional contract information for most new faculty hires will include start-up costs (if applicable) and any arrangements associated with completion of the doctorate (if not yet completed).
New Academic Program Development expanding section

Please contact the Associate Vice Chancellor for Academic Affairs, Sandy Grunwald (sgrunwald@uwlax.edu), early in the process of planning a new program or making substantial changes to existing programs.   Also before working on development and approval for a new program, be sure that your department chair and dean are aware of the academic proposal.

UWL Academic Program Planning and Approval Guide 

New Majors/Degrees

New Minor, Concentration or Emphasis Proposal Template

New Centers or Institutes Proposal Template

New Certificate Program Proposal Template

Complete Academic Planning Committee (APC) Procedures and Guidelines

Program Review - Academic Departments expanding section

Academic programs at UW-La Crosse undergo an Academic Program Review (APR) on a regular cycle as one component of our commitment to academic excellence. Coordinated by the Faculty Senate's Academic Program Review Committee, the review process provides an opportunity for program faculty to reflect on curriculum, assessment, new initiatives, personnel, and support for achieving the goals of the program.

Programs that have external accreditation participate in UWL's APR the year following their accreditation review.  Programs without external accreditation participate in the process, which includes an external review, every seven years.  Free standing minor programs go through an abbreviated process every seven years.

The Academic Program Review Committee is the governance body responsible for maintaining and updating the procedures and criteria used to review academic programs at UWL. The APR Committee is also responsible for scheduling and conducting, in consultation with the Provost/Vice Chancellor, the audit and review of academic programs.

Academic programs are reviewed according to the Program Review Schedule.

Program Review Process and Timeline:

Self-Study Report Guidelines:

Other Pertinent Documents

Teaching Resources expanding section

The Center for the Advancing of Teaching and Learning (CATL)'s Teaching Improvement Guide that provides excellent guidance including recommended syllabi templates.