About

What is CEU?
The Conference Experience for Undergraduate (CEU) program was created to provide a capstone experience for students who have conducted research in nuclear science by providing them an outlet to present their research to a professional community. The CEU runs concurrently with the American Physical Society Division of Nuclear Physics (DNP) meeting, as such, it is a professional meeting for scientists at all stages of their career. Students are able to participate in CEU activities and the regular DNP program.

Eligibility & Funding

Am I eligible to apply to the CEU program?
Students with research projects in nuclear science and are enrolled as an undergraduate student in the fall semester of the conference are welcomed to apply, i.e. you need to be an undergraduate when you present your research.

At this time, funding is only awarded to students who are enrolled in a US institutions of higher education.

Can I present my undergraduate research project during my gap year?
No. You have to be a current undergraduate student. We encourage you to give a talk at the undergraduate research session or in another DNP session.

What types of funds can I request?
We are able to provide funding for travel, hotel, and reduced registration. Travel funding only applies to air, train, and long distance bus travel. Driving to the conference and parking fees are not reimbursable expenses.

Do I increase my increase my chances of acceptance if I do not request funding?
No. This question is asked to judge the resources needed to maximize the number of students accepted into the program.

I am an international student. Can I apply & receive funding?
Yes. Funding is awarded to students who are currently enrolled in a US institution of higher education.

I am enrolled in a foreign University. Can I apply & receive funding?
You are welcomed to apply to the CEU program. Your status at a foreign institution will not impact your acceptance into the program. At this time we are unable to offer you any financial support.

Application and Registration

What is the difference between "application" and "registration?
You need to apply to present your poster at the conference. Your application includes a scientific abstract submitted via the APS website and the CEU application. This packet will be sent to a group of scientists who will review and rank your work. This will inform the acceptance and funding decisions.

After you have been accepted, you then register for the conference. This confirms that you will actually be attending and provides specifics such as how many days you require accommodations, roommate request, and you will pay a one-time registration fee.

How do I register for the conference?
There is a special CEU registration form,  use the "Form" tab on the left hand side of this page. Please do not register through the DNP conference site the CEU program does not receive this information and you will be dropped from the list and unable to present your poster or receive funds from the program. 

I heard everyone who applies to the program is accepted.
Unfortunately we are unable to accept all students who apply to the program.

What if I am not accepted into the poster session?
You are welcomed to convert your abstract into an oral presentation in one of our undergraduate sessions provided you pay the full cost of attending the conference and you are a registered APS member.

Cost and Travel

How much does the conference cost?
Registration fees vary each year depending on the location but are generally between $125 - $150. Students are required to pay these costs at the time of registration.

What costs does the CEU program cover?
This depends on your award which varies and can be found in your acceptance letter. No food or misc. expenses are covered in the program.

If I have received a travel award, how should I purchase my airline ticket?
As per University of Wisconsin (UW) guidelines, anyone who is reimbursed for travel via the UW system must book travel through Fox World Travel. You will be reimbursed for the amount of your travel expense or your CEU grant (whichever is less) after the conference, with the submission of the original travel receipt AND the travel reimbursement form.

If you receive a travel award you MUST book travel with Fox World Travel or you will not be reimbursed. There can be NO exceptions as this is a State of Wisconsin policy. All of you are eligible to purchase your ticket, regardless of travel award, and can do so at any time by following the directions here.

If you receive money from your home institution and they require you to use their travel system for reimbursement it is still possible to be reimbursed via the CEU program. Please contact Dr. Shelly Lesher before you purchase your ticket.

What if I find a better ticket price somewhere else?
Unfortunately you still have to book with Fox World Travel if you want to be reimbursed. Here is a guide to some best practices when working with Fox.

Do I have to pay for the whole ticket before the conference?
Yes. Even with a travel award you will have to pay for your ticket and then apply for reimbursement after the conference. The travel award is not taken off the price of the ticket.

What are the housing arrangements for CEU students?
For those of you who have received a lodging award, we are taking care of all the arrangements for your stay. Please do not contact the conference hotel to make arrangements! You will be staying in double or triple occupancy hotel rooms with one or more CEU students. If you receive a lodging award but elect to stay elsewhere for the conference you will forfeit this award.

Students are usually placed in triple rooms but all will have their own bed.

How many nights are covered?
If you received a lodging award, you will also receive information on how many nights will be covered.

Can I request a roommate?
Absolutely. Roommate requests are honored when possible.  Please keep in mind, room assignments are based on the most efficient use of space and funding.

Reimbursement

If I have received a travel award, how do I go about receiving reimbursement for my travel expenses?
After the conference you will need to provide a copy of your original travel receipt(s) and submit a travel reimbursement form (left hand side under "forms").

Can my reimbursement check be made out to my parent/advisor/department?
Unfortunately, the reimbursement check can only be made out to the ticketed passenger.

Poster Presentations

What size poster should I prepare?
Each student will have a 4' x 4' area on which to display the research presentation. Pushpins will be available for mounting. 

What are some suggestions for poster preparation?
There are many resources on the web for poster preparation. This one has gathered some good tips - Poster Making Tips and Guidelines (note: you don't have to follow the UWL specific information). You might also consider the following suggestions: 

  • Title of the project: Place somewhere near the top of the display, along with all names of people involved. Font size for this information should be between 40 and 72 pt.
  • Textual description of the project: Ought to be clear and concise. Try and avoid a lot of dense text, but separate sections of a few sentences at a time and spread them out generously on the page. Font size should be a minimum of 24 pt.
  • Total information content: Remember that you will be present to discuss the work with visitors, and hence the displays don't need to contain "information overload." They should give the viewer a concise overview of the project.
  • Use graphics wherever possible: Plan to include photographs, diagrams, plots, etc. wherever appropriate.

When will the posters be on display?
The official time for the CEU research poster session is or will be made available on the webpage for the DNP meeting (link provided on the CEU homepage), and on the CEU schedule when that becomes available, also linked on the CEU homepage.    

During the Conference

Will I have the opportunity to speak with representatives from schools and laboratories about graduate school opportunities?
Yes. In addition to whatever private conversations you strike up, we are scheduling a special time during which several schools and laboratories will be available to discuss their graduate programs with students individually. For scheduling details, see the CEU schedule of events linked on the CEU homepage. 

How much time will CEU activities occupy us during the conference?
You are only required to attend the Poster Session. There are multiple events scheduled for CEU students (see the schedule of events) to optimize your conference experience but it is important for you to integrate yourself into the conference community. 

Miscellaneous

If I do not receive a travel or lodging award, can I still participate in the DNP conference?
Absolutely! As with any professional physics conference, as long as your research is appropriate to the conference (i.e.  experimental, computational, or theoretical nuclear physics), you are welcome to participate. If you do not receive a travel and/or lodging award, the hope is that your advisor, research institution, or home institution will be able to provide you the necessary means to participate in the meeting. We suggest that you check with these sources to see what availability of assistance there might be in case you do not receive an award.

However, at this time, only students accepted into the CEU program can present their work at the CEU poster presentation. All other CEU events are free and open to all undergraduates attending the conference.

Can I connect with those going to the conference before arriving?
Yes! We set up a Slack workspace each year.