Employees paid on the biweekly payroll include university staff and student help employees. See employment types for more information.

Biweekly payroll resources

2021 Payroll Calendar

2020 Payroll Calendar

2019 Payroll Calendar


ESS/MSS electronic time and leave reporting

Legal holidays

Annual paid leave summary (.pdf)

Annual W-2 tax statements

Earnings statements - accessing your statements

Earnings statements - understanding your statements

Payroll deductions

All benefits premiums, except for State Group Life Insurance, will be deducted from the "A" paychecks*.

State Group Life Insurance premiums will be deducted from your "B" paychecks*.

The following benefits plans are taken from every paycheck (including the two "C" paychecks each year):

  • Employee Reimbursement Account (ERA)
  • Tax-Sheltered Annuity 403(b) Program
  • Wisconsin Deferred Compensation 457 Program
  • Wisconsin Retirement System contributions

When applicable, the Tax-Sheltered Annuity (TSA) annual fee is deducted from the first pay check of the calendar year.

*refer to the payroll calendar above to determine "A" and "B" paychecks.

Time and Leave reporting

Use the ESS/MSS electronic time and leave reporting process to report all hours and leave used in the bi-weekly pay period.  Timesheets must be electronically submitted by the employee and electronically approved by the supervisor prior to the deadline indicated on the payroll calendar (see above).

Payroll forms

Direct deposit form

W-4 tax withholding form (Note: only page 5 of the 6 page document needs to be completed for tax withholding changes)

Vacation carryover forms

  • Updates coming in 2021 for Vacation carryover forms.

Contact Payroll