Temporary staffing through staffing agencies

Temporary office support staff are hired through a temporary staffing agency under contract with the State of Wisconsin Bureau of Procurement.

The Temporary Staffing contract number is 505ENT-M21-TEMPHELPSV-00.

Temporary employees of the temporary staffing agencies are individuals that have no employment connection to UW-La Crosse and for short, specified periods of time. These types of positions are restricted to Non-IT related positions consisting of:

  • Administrative Assistant
  • Cashier
  • Clerk
  • Cook 
  • Custodian
  • Customer Service/Phone
  • Intake Representative
  • Executive Staff Assistant
  • Executive Staff Secretary
  • Facilities Repair Worker
  • Financial Specialist 
  • Fiscal Clerk 
  • Food Services Worker
  • Laborer
  • Maintenance Mechanic
  • Program Assistant 
  • Receptionist 
  • Stock Clerk

The State of Wisconsin Contract provides specific details on the rate charged and paid to the agency and employee.  

Human Resources will assist with the determination of the position type

Please refer to the "Supervisor temporary staffing checklist" below to start your process.

Temporary Staffing Checklist

Begin with the Budget Office expanding section

Obtain written approval from the Budget Office for the temporary help plan and the funding source.

Last modified: 01/20/2021

Discuss the temporary hiring with your Dean/Director expanding section

Before proceeding in engaging the staffing agencies, and after you have determined you have Budgetary authority to hire a temporary employee; consult with your Dean or Director and receive formal approval to proceed to the next step. 

Last modified: 01/20/2021

Contact Human Resources expanding section

Once the Budget Office and your Dean/Director have provided you authorization to proceed with hiring a temporary staff worker, engage your Human Resource Partner to:

  1. Identify the proper contractor job classification based on the equivalent UWL Job Title. 
  2. Identify the proper bill rate.
  3. Complete and review the "Request for Service" form that will be needed when engaging the vendors. Purchasing can help assist with questions regarding this form.

Once these have been determined, you may proceed to contact the vendors.  

Last modified: 01/20/2021

Contact Vendors for Candidates expanding section

Once you have completed the Request for Service form you may engage the vendors located on the  Non-IT Temp Help Contact List.

The vendors will provide you with a list of candidates for you to interview.  Below are hiring resources, pre-approved by Human Resources: 

Last modified: 01/20/2021

Selecting a Candidate expanding section

Upon identifying a suitable candidate for the position, complete a purchase requisition and submit it to Purchasing Services with the following information:

  • Budget Office approval to hire.
  • Dean/Director approval to hire.
  • Human Resources confirmation of job title and bill rate.
  • Copy of the completed Request for Services form
  • Approvals for the purchase requisition form.

Purchasing will issue a Purchase Order (PO), which will be needed by the vendor prior to the employee starting at UWL. Allow 3-5 business days for processing.

Last modified: 01/20/2021

Temporary Employee Onboarding expanding section

Complete Miscellaneous Email Account Request form for email address & Net ID.

Complete WISER Authorization form, if applicable (Submit to Business Services).

  • HR will provide the required Emplid once the Miscellaneous Email Account has been processed.

Contact UComm if editing rights to the department website are needed.

Contact Eagle Help Desk if access to any or all of the following is needed:

  • Department network drive
  • Canvas
  • Digital Measures
  • Any other technology needed

Contact Facilities Management regarding keys, if applicable.

Last modified: 01/20/2021