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UWL Purchasing Guide

Procurement Decision Tree

Purchasing Request Procedures

ShopUW+ is your starting point for making purchases of goods and services. 

For all purchases, search the Catalog Suppliers to determine if they can provide the resources needed with exception of the following:  

  • Computers and computer hardware
  • Computer peripherals available via ShopUW+ Catalog Suppliers or  CDW-g
  • Software, including software licenses and maintenance: Use the Non-Catalog Item Add in ShopUW+
  • Duplicating & Printing: Review services provided to our campus by DigiCopy or complete a Print Order Form and send to
  • Academic Support Service Agreements (ASSA) require a Purchase Order regardless of dollar amount. For instructions, visit Contracting for Services.

For more information, visit: ShopUW+Essentials

Customer Support

Users will be able to find answers to most of their questions about enrolling in training and using ShopUW+ on the ShopUW+ Essentials website. The Quick Reference Guide has step-by-step instructions to complete more than 50 processes with a summary, standard navigation options, and screenshots.

If you need accessibility assistance, want to report an accessibility barrier, or if you are having difficulty using ShopUW+ or any of the training materials, email or call 608-263-3100.

Requesters play an important role in the workflow process.  Shoppers will assign their carts/requests to a requester, who will review and submit the information to the WISER Manager for approval.  The following is a list of responsibilities and functions of their role:

  • Perform all of the functions of the Shopper
  • Review and submit requisitions and transactions
  • Create and submit Direct Payments (DPs), Payments to Individuals (PIRs), Refund of Receipts (RoRs)
  • Verify and finalize accounting and shipping information
  • Attach necessary documentation
  • Add comments if needed

Questions?  Contact Purchasing Services: or 608-785-8501.

Requester Resources

New supplier requests must be submitted through the Supplier Management Portal within ShopUW+.

Supplier updates must be submitted as a Change Request through the Supplier Management Portal within ShopUW+.


Requests for software and software maintenance can be in placed in ShopUW+ via Non-Catalog Item (click here for directions) in ShopUW+.

Please note there is a Mandatory State Contract through which all software and software maintenance must be sourced.  Allow an additional five (5) business days for Purchase Services to complete the sourcing process.

Questions? Contact Purchasing Services: or 608-785-8501.

All campus technology hardware purchases must be made through the Campus Technology Purchasing page. By using this site, you ensure your hardware is supported by Information Technology Services (ITS).  Requests are routed to Purchasing to obtain the appropriate approvals and upon verification, ITS will submit the order.

These purchases include:

  • Desktop Computers
  • Laptop Computers
  • Mobile Devices (iPads)
  • Cellular Devices and Plans
  • IP (VOIP) Phones
  • Printer
  • Printer Maintenance Plans
  • Accessories (Monitors, Mouse, Keyboards, Headsets, etc.)

Questions? Contact the ITS Helpdesk: or 608-785-8774.

Duplicating and printing services are provided DigiCopy and Mandatory State Contract Vendors depending the type of print service requested. Below is the print process flowchart for directions:

 Print request process flowchart
We have print services provided by DigiCopy that may be able to meet your needs if your order is below a quantity of 500. Please see below what they have to offer: 

  • Duplicating Services – Black & White and Color
  • Business Cards
  • Envelopes
  • Binding Services
  • Finishing Services - folding, drilling, cutting, shrink-wrapping, etc.
  • Oversize Printing: Signs, Banners, Posters ... all in full color!

For print services not listed above, complete a Print Order Form and send to

Please contact Purchasing at to assist with determining the appropriate process for completing your print requests.

Name badges are provided by Ryder Engraving, Inc. More information on the ordering process can be found here.

The University of Wisconsin-La Crosse secures the personal services of individuals and business entities through one of two methods:  an employer-employee relationship (hire) or an agreement with an independent contractor.

  • If the individual is employed by UW System, they must be paid via UW payroll, please contact Human Resources for assistance.
  • If the service is from an independent contractor, if it is of a unique or noncompetitive (sole source) nature, and if it supports instruction, research, or public service, it will be considered an Academic Support Service.

For more information, visit: Contracting for personal services

UW-La Crosse has an e-commerce site for purchasing computer peripherals. Purchases made through the CDW-G site are limited to $500 for each item with a total limit of $5,000 per order.

You may not purchase laptops, desktops, tablets, or printers from this site. For those products, please visit the ITS technology purchases page to complete the purchase. For detailed information, visit CDW-G / UWL e-commerce site.



Existing CDW-G Account Holder Requests:
Log-in to your CDW-G account to place an order. Please note that you will need to update the following:

  1. Payment Option = Net Terms
  2. PO = Department Name
  3. Cost Center = Funding String entered on the quote

***Invoices for orders placed through the CDW-G site should be entered into ShopUW+ as a Direct Payment with the payment category of Other/Best Judgement Purchase.***

Requests without an account:
If you do not have a CDW-G account, or if your item is over $500, please contact the ITS Technical Support Consultant for your College or Division to request a quote from CDW-G. You will then complete a non-catalog item request in ShopUW+ with the quote attached.

New Account Holder Requests:
To request a CDW-G account, please contact the Eagle Help Desk at

Questions? Contact Purchasing Services: or 608-785-8501

Beginning October 14, 2022 through October 14, 2027, Lamers Bus Lines will be the primary contact for bus services.  If Lamers Bus is unable to provide service for the date/time you requested, you can request services from GoRiteWay or Ready Bus Company. As part of the documentation you will need, is an email from Lamers saying that they are unable to provide service for the date/time you requested.

Quotes can be obtained from Lamers (, GoRiteWay (, and Ready Bus Company ( 

Please feel free to contact the Contract Administrator, Robin Tuxen ( with any questions/concerns related to Lamers services.  

Furniture Items: UW-La Crosse is required to purchase furniture items listed below from Badger State Industries (BSI). Please note that all furniture items will need to be purchased through facilities. Please contact Scott Schumacher at or X-8916 or Ed Scholl at or X-6686.

Assistance with ShopUW+

Operational Support: 

Technical Support: 

UWL Buying Guides for ShopUW+:
Non-Catalog Item Requests

ShopUW+ Resources Page:
Click here to view and download the quick reference guide.

ShopUW+ In-House Training

In-House Training Opportunities Available:

Department training: by request, the Procurement Department can meet with your department on Teams or in person to provide a customized review of ShopUW+ for Shoppers and Requesters.

Approver training: by request, the Procurement Department can meet with Approvers on Teams or in person to provide a customized review of the Approver role in ShopUW+.

Annual Purchasing Card Refresher

All UWL staff who are purchasing card holders are required to complete an annual PCard refresher. This course is comprised of a brief presentation followed by a Qualtrics quiz.

Please view the PCard Refresher PowerPoint.