Medical withdrawal

Important Message from the Student Life Office

Due to the current COVID-19 emergency, all staff in the Student Life Office are working remotely during normal business hours, until further notice. If you have a general question, please contact us using our email address at: studentlife@uwlax.edu. You may also call us at 608.785.8062. Our goal is to respond to phone calls within 24 hours, on business days. We do request your understanding regarding any delays, which we expect due to the volume and nature of calls and email we receive.

Starting the Medical Withdrawal Process

If you are wondering whether a medical withdraw is right for you, please schedule a meeting with the Student Life Office by calling 608-785-8062 or emailing studentlife@uwlax.edu. We understand that some medical concerns may make it difficult to attend an in-person meeting; due to this consideration, you can schedule your meeting over-the-phone. 

During this meeting you will:

  • Meet with Student Life staff to discuss your situation
  • Talk about the implications of taking a medical withdrawal
  • Ask questions about the medical withdrawal process
  • Understand what information you will need to provide to complete your medical withdrawal from UWL
  • Discuss other options that might be more beneficial

Once you have made the decision to pursue a medical withdrawal, you will begin the withdrawal paperwork in the Student Life Office. 

  • The withdrawal paperwork requires that you get signatures from the following offices* (if applicable): 
    • Financial Aid
    • Parking Services
    • Textbook Rental
    • Student Centers (Meal Plan)
    • Residence Hall Director 

Once you have completed the withdrawal paperwork you will still need to provide documentation, fully explained in the next section. 

*We understand that some medical conditions may limit your ability to complete this task, please inform Student Life staff about any limitations, as we would like to make any accommodations to the process to meet your needs. 

Completing Your Medical Withdrawal

Once you completed the withdrawal paperwork, there is one more step to complete your medical withdrawal. You must work with a healthcare provider to get the necessary Letter to Complete a Medical Withdrawal. Please see our Health Care Provider Letter Requirements here.

Once we receive this letter, we will review it to be sure that it meets all requirements for a medical withdrawal. If the letter is approved, we will notify: Your college dean's office, Records and Registration, the Cashier's Office, Office for Financial Aid, and your instructors about your withdrawal. 

Once the withdrawal is processed, you will be notified via letter sent to the address you provided on your withdrawal paperwork. 

Medical Withdrawal Policy

Medical withdrawal must be initiated by a student or authorized agent on or before the last day of classes of the semester for which the withdrawal is being requested. The withdrawal request must be supported by a letter from a health care provider which describes the limitations on the student’s continued participation in courses. The Student Health Center will verify the authenticity of the support letter and will notify Student Life. Student Life will consult the appropriate academic dean, the Director of Graduate Studies, the appropriate graduate program director, and all of the student's instructors. When the withdrawal is completed, the Records and Registration Office will notify instructors if a grade is required.

For courses in which the student has withdrawn, the permanent academic record will show no credits were earned. However, the status of the student’s grades at the time of the withdrawal will be posted. The record will show one of the following grades submitted by the instructor: "EP" (emergency withdrawal passing) or "EF" (emergency withdrawal failing). Such grades will not be included in the computation of the term or cumulative grade point average.

Any exception to the policies of the medical withdrawal must be appealed through the Student Life Office to the University’s Committee on Academic Policies and Standards (CAPS). A decision by CAPS is final.

Returning from a Medical Withdrawal

Students returning to UWL from a medical withdrawal have several tasks they need to complete to return. These tasks are designed to provided continued support and care as students return. If you have any questions regarding the medical withdrawal process, please contact the Student Life Office at 608-785-8062 or at studentlife@uwlax.edu

Students returning for a medical withdrawal will need to complete the following steps:

As a student returns from medical withdrawal:

  • During the first week of classes
    • Schedule a meeting with Student Life staff
    • During this meeting Student Life staff and the student will discuss the following:
      • Reflection on time away from UWL
      • Transition plan back to UWL
      • Dates and deadlines important for students returning
      • Support the student needs moving forward
      • Referrals needed to support the student’s transition to UWL
      • Schedule follow-up meetings if necessary