Fiscal year end
A page within Business Services
Fiscal Year (FY) 2025
Business Services
| Items | Fiscal Year Funding | Submit By | Submit To | Contact Person |
| Chargebacks | 2025 | June 13 | businessservices@uwlax.edu | Amy Feuling |
|
Deposits |
2025 | June 25 (by noon) | cashiers@uwlax.edu | Carlena Goddeau |
|
Cash Advances |
2025 | May 9 | businessservices@uwlax.edu | Spencer Wyman-Green |
|
e-Reimbursements *Please allow time for reports to move through workflow and monitor email for notice of reports sent back for revision. |
2025 | June 6* | e-Reimbursement login |
Spencer Wyman-Green |
|
e-Reimbursements *Last day for managers to approve expense reports. |
2025 | June 13* | e-Reimbursement login |
Spencer Wyman-Green |
| Revenue Transfers | 2025 | June 20 | businessservices@uwlax.edu | Amy Feuling |
| Expense Transfers | 2025 | June 20 | businessservices@uwlax.edu | Amy Feuling |
|
Invoices Backordered items may not post until FY26. |
2025 | June 13 | Spencer Wyman-Green | |
|
Payments to Individuals (PIRs) If PIR is to be paid with FY26 funds, note on PIR. |
2025 | June 13 | Spencer Wyman-Green | |
| Printing Orders | 2025 | May 30 | Steve Dennis | |
|
Purchasing Card Purchases *Depending on vendor processing. June 20th is the Final Statement Date for FY2025. |
2025 or 2026* | June 16-20 | Purchasing Card Process | Steve Dennis |
|
Purchasing Card Purchases |
2026 | After June 20 | Purchasing Card Process | Steve Dennis |
ShopUW+
| Items | Fiscal Year Funding | Submit By | Submit To | Contact Person |
|
Last Day to Create a Supplier |
2025 | June 10 | ||
|
Non-Catalog Purchases with FY2025 Funding |
2025 | May 30 | Purchase Request Process | Steve Dennis |
|
Non-Catalog Purchases with FY2026 Funding
|
2026 | After April 1 | Purchase Request Process | Steve Dennis |
|
Catalog Purchases *Depending upon supplier processing. Backordered items may not post until FY26. |
2025* |
June 11 |
Purchase Request Process | Steve Dennis |
|
Catalog Purchases |
2026 | After June 11 | Purchase Request Process | Steve Dennis |
|
CDW-G Orders Backordered items may not post until FY26. |
2025 | June 15 | CDW-G Purchase Process | Steve Dennis |
ITS
| Items | Fiscal Year Funding | Submit By | Submit To | Contact Person |
| Technology Purchases | 2025 |
May 16 |
Technology Purchase Process | David Kim |
Human Resources
| Items | Fiscal Year Funding | Submit By | Submit To | Contact Person |
|
Fund Data Entry for Payroll This is the last day that EAF funding changes can be made in HRS for FY25. |
2025 | June 2 | hrinfo@uwlax.edu | Julia Getchell |
Budget Office
| Items | Fiscal Year Funding | Submit By | Submit To | Contact Person |
| Spend Plans | 2025 | August 1 | budgetoffice@uwlax.edu | Emily Roraff |
| Budget Transfers | 2025 | June 20 | budgetoffice@uwlax.edu | Emily Roraff |
Facilities Management
| Items | Fiscal Year Funding | Submit By | Submit To | Contact Person |
| Campus Stores Orders | 2025 | May 30 | fpm@uwlax.edu | Tom Fell |
| Key Requests | 2025 | May 30 | fpm@uwlax.edu | Tom Fell |
| Work Orders, Estimates & Transfers | 2025 | May 16 | fpm@uwlax.edu | Tom Fell |
