PeopleAdmin Training Resources

PeopleAdmin Training Resources

UW-La Crosse uses a program called PeopleAdmin to manage the application process for open positions.  This page is dedicated to providing information and links to documentation on how to perform certain functions in the program. 

PeopleAdmin FAQs and Training expanding section
How do I log into PeopleAdmin? expanding section

To log in, use this link: 


When you arrive at the landing page, there are two ways to log in: 

  1. If you are Level 1, Level 2, Level 3, BudgetBusiness Manager, or AAO, you will use the yellow link at the top that says “Click here to log in with your UWL NetID” which will take you through DUO, (the university’s multi-factor authentification program) to gain access. 
  2. If you are a guest user (person or part of a search committee that needs to view the recruitment and applicants), use the login section at the bottom. An email should have been sent to you with the login credentials. 

After logging in, you'll notice that your default 'group' has been selected. 


You may be assigned to different groups. Depending on the action you’re taking, please make sure you’re under the correct user group.  

For example, if you’re approving a posting as level 2, you may not be able to if the user group you’re logged in as is level 1. 

If you believe that you should be in a different group, please email to request access. 

User Definitions 

  • Level 1: Recruitment only level access - ability to see only the recruitment that is assigned to a user (e.g. hiring supervisors or search and screen chairs) 
  • Level 2: Department level access - ability to see all recruitments within a selected department(s) (e.g. Directors and Deans) 
  • Level 3: Division level access – ability to see all recruitments within a division (e.g. Provost and Vice Chancellors) 

Last modified: 04/14/2021

How do I tier applicants/candidates? expanding section

See “7.0 Tiering of Applicants” document and knowledgebase article on Tiering. Our recommendation is that if the applicant meets minimum requirements and you are interested in screening/interviewing place in Tier 1. If after a screening process the candidate is not successful, place in Tier 2, and select the best reason why not selected.

Last modified: 04/14/2021

What is PeopleAdmin? expanding section

PeopleAdmin is defined as the set of software programs that UWL Human Resources utilizes to manage all position descriptions at UWL, all recruitments for open or vacant positions, and onboarding for new employees.   

Employees will retain access to the PeopleAdmin program for the term of their appointment at UWL so they may continue to have access to their position description 

Supervisors retain access to PeopleAdmin so they may see either their specific recruitments or, with the unit head, all recruitments in that unit.  Supervisors also retain access to all position descriptions for incumbents that report directly to them. 

Last modified: 04/14/2021

When should I tier the applicants/candidates? expanding section

The more frequently applicants are tiered the less there will be in the end. Phase 2 – Active Search is the best time to start.

Last modified: 04/14/2021

Who are "Guest Users?" expanding section

Guest Users are Panel/Committee members. Level 1’s can provide Guest User information to those of their choosing, but only Panel/Committee members get added to the Guest User list. Every Guest User will receive an email from PeopleAdmin with login credentials specific to the recruitment and this knowledgebase article for navigating PeopleAdmin as a Guest User.

Last modified: 04/14/2021

Last modified: 10/31/2021