Academic buildings campus-wide submission instructions expanding section

Please refer to this KB article #61080 with instructions for submitting content to the academic buildings digital signs.

For instructions for completing a Web Help Desk online ticket, please refer to this KB article #61075

Whitney Center and Student Union submission instructions expanding section

There are digital signs in Whitney Center and the Student Union for the purpose of activities and event advertising, These signs are controlled by University Centers. Digital signs have replaced table tent publicity at Whitney Center and the Student Union. Please encourage students and staff to utilize these for campus publicity.

To submit a digital sign to Whitney & The U, email the slide to uctvs@uwlax.edu.

Learn more about Campus Publicity Guidelines here

 

General publicity requirements expanding section

Requirements

Publicity must be for activities or events open to the campus community or for information that enhances the educational campus environment.

  • All publicity should include the name of the sponsoring organization, or department.
  • Any publicity that may go against the educational mission of the university (i.e. racist, degrading, and/or potentially offensive) is not allowed.
  • Advertising of alcohol or drug related sponsorship is not allowed, unless special approval is given through University Centers. Publicity that encourages the abuse or excessive consumption of alcohol is prohibited.

How to Submit a Slide for Display on Digital Signs:

  1. Publicity advertisements can be in the form of an individual PowerPoint slide formatted for 20" width x 11.25" height in the page setup.
  2. Send the PowerPoint file to University Centers at uctvs@uwlax.edu
  3. The Subject Line should read: Whitney Center Slide

It’s IMPORTANT that you use the 20" wide x 11.25" high page setup to scale your slide to fit the wide format of the monitors with enough resolution.

If using another graphics software program to create your slide, send it in the horizontal (landscape) format, 20" width x 11.25" height with a minimum 150 dpi resolution as a JPEG or PNG file.

Keep your slide easy to read with good contrast between the slide background and the text. Each slide is up for only 8-10 seconds so make sure those viewing your slide can read your information in that time.

The slide can remain on TV Monitors for 5-7 days depending on the number of slides currently in the rotation.

To comply with Digital Sign Publicity Guidelines and Requirements, please check carefully for content, name of sponsoring organization or department, and typos, prior to submitting your slide.

Digital sign publicity guidelines & requirements expanding section

Digital Sign Publicity Guidelines and Requirements

Campus digital signs are designed to provide the University community with information that will enhance the educational environment with information that leads to greater affiliation, cultural awareness, and educational opportunities.

  • Publicity must be for activities or events open to the campus community or for information that enhances the educational campus environment.
  • Publicity concerning individual academic courses is not eligible for display on the campus-wide digital signs.
  • All publicity must feature the event being advertised. The event must be visually prominent in comparison to non-university or commercial logos, pictures, etc. advertising other products.
  • Publicity for individual academic courses is not eligible for display on the digital signs.
  • Any publicity that may go against the educational mission of the university (i.e. racist, degrading, and/or potentially offensive) is not allowed.
  • Advertising of alcohol or drug related sponsors is not allowed.
  • Publicity that encourages the abuse or excessive consumption of alcohol is prohibited.
  • The name of the sponsoring university organization, department, or business must appear on publicity.
  • All publicity should contain the date, time, and location of the event, and any other descriptive information.

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