Journal & database cancellation project

     

Overview

Murphy Library faced a 20 percent reduction to our collections budget in fiscal year 2021—a budget that has remained flat for over 20 years. This amounted to a $226,148 cut. As journals and databases take up the largest portion of our budget, we needed to reduce the number of resources to which we subscribe in order to meet this budget reduction. 

Historical context

The Library’s acquisitions budget has remained flat since 1999. In fiscal year 2015/16, the budget was reduced by $78,000. During this time, journal and database costs have risen at a rate of 5 to 6 percent per year (*). While funding from other sources, such as the Academic Initiatives Differential Allocation Committee (AIDAC), have helped keep us afloat, it has not been enough to compensate for prices continuing to rise every year. Subsequently, journals and databases have been taking up an increasing portion of our budge(see below for a breakdown of our spending by resource type). With the 20 percent reduction to our budget, we reached the point where we were forced to make substantial cuts to our e-resource subscriptions. 

Fiscal Year 2020 Spending by Resource Type Graph

Timeline

Fall 2019: Librarians embark on a Resource Prioritization Project to identify possible resources for cancellation due to rising journal and database costs and in the event of a budget reduction.

August 2020: The Library is notified of a likely 20 percent reduction to our supplies and expenses budget. The estimated target amount to reduce is $226,148. 

August 2020: Librarians begin notifying journal and database vendors of the reduction and engage in negotiations for reduced pricing.  

September 2020: Budget reduction is finalized. 

September 2020: Librarians survey faculty on essential journals.

October 2020: Librarians have initial meeting with Faculty Senate Library Committee to communicate process and goals for journal and resource cancellations. 

Fall 2020-Spring 2021: Librarians continue to gather feedback from UWL community regarding databases under consideration for renewal or cancellation. 

Late Fall 2020: Proposed cancellations communicated to UWL community. 

January 2021: Cancellations take effect.

 

Date last revised: 05/06/21

 

FAQs

Why are you cancelling journals and databases? expanding section

The Library is facing a 20 percent reduction to our collections budget this year. This reduction is affecting all resource types, including journals, databases, books, and streaming videos. Furthermore, it comes in the broader context of an already-strapped budget. Every year for the past two decades, the Library has received no increase to our acquisitions budget. At the same time, the prices of journals and databases have risen steadily each year. The result has been that the costs for journals and databases have taken up an increasing portion of the budget, and our general supplies and expenses budget has already been largely reallocated to our collections. With this year’s budget reduction, we have no choice but to make some cuts in the area of journals and databases. 

Last modified: 11/06/2020

What is your process for decision making? Will you seek feedback from impacted departments? expanding section

Feedback on journals has been requested through an earlier survey, and departments continue to be informed of decisions that may impact their programs of study. In addition to user feedback, librarians are taking into consideration many other criteria. These include cost, annual increases, recent and historical usage, alternate access, curriculum, license terms, and ability to procure resources from other sources, such as interlibrary loan (ILL). If you missed our earlier survey or want to contribute additional feedback, please use the form below or email Pam Cipkowski at pcipkowski@uwlax.edu or Katherine Fish at kfish@uwlax.edu. 

Last modified: 11/02/2020

Has the Library received funding through the CARES Act due to COVID-19? How are those funds being spent? expanding section

The Library has received some funds through the CARES Act. These funds are expressly for purchases of new materials that are essential for students and faculty/staff to complete their academic requirements in an online environment. None of these funds may be used for physical items added to the collection or for renewals of existing databases and subscriptions. CARES Act funding has covered the costs of increased streaming video and e-book needs during the pandemic. 

Last modified: 10/29/2020

The survey just asked about journals. There are databases and e-books I find valuable as well, and I don’t want to see them cancelled. expanding section

Our intent with the survey was to gather feedback specifically on individual journal titles, but we are also seeking input on databases and other resources as needed. When it comes to our database subscriptions, there are a number of factors that can impact our ability to cancel particular resources: some are in the middle of multi-year agreements, some are included in larger database packages, and some are shared UW System licenses. Multi-disciplinary databases that are currently being considered for cancellation are listed below, and we will continue to add to this list. We encourage you to use the feedback form on this page to share your input on those. We are also contacting individual departments directly about discipline-specific databases that are under consideration for cancellation. 

Last modified: 11/06/2020

There was only space to list 7 journals on the survey, but there are many more that are key to my research and teaching. expanding section

When we created this survey, we knew that the number of titles considered “high priority” would vary significantly by discipline and individual. For the sake of keeping the data manageable, we chose to limit the number of entries. If you are concerned about the status of other journals you find valuable, please send them to us via the feedback form below or email them to Pam Cipkowski at pcipkowski@uwlax.edu or Katherine Fish at kfish@uwlax.edu. 

Last modified: 11/02/2020

Would it be possible to give faculty a list of journals you subscribe to in their field? expanding section

We are happy to work with you on creating a list for your department. Please note, though, that coming up with a definitive list of titles for a particular subject area can be a bit complicated. The Library subscribes to hundreds of individual journals and several large journal packages. We also have full-text coverage to over 100,000 journals through our databases. Furthermore, many journals are interdisciplinary in nature. That said, we can still help you with this. Contact Pam Cipkowski at pcipkowski@uwlax.edu with questions. 

Last modified: 10/29/2020

When will cancellations take effect? expanding section

Journal cancellations will take effect January 1, 2021. Our database subscription terms vary. End dates for access to any cancelled resources will be communicated on this web page, and database cancellations will also be noted on our A-Z list and in various LibGuides.

Last modified: 10/29/2020

Can you consider subscribing to a new journal I need? expanding section

Due to the Library’s flat budget over the past several years, we currently have a moratorium on subscribing to additional journals. We understand, though, that programs evolve and that you may need additional resources that align with your classes and your research needs. If you have a journal title to request, please contact Pam Cipkowski at pcipkowski@uwlax.edu to discuss the possibility of a future subscription. 

Last modified: 10/29/2020

Interlibrary Loan (ILL) has always been an effective mechanism for getting articles outside of our collection. Will our reduction in subscriptions limit our ability to use ILL? expanding section

No, our ability to use ILL will not be impacted by any cancellation decisions—and we encourage you to take full advantage of this service! Login information and instructions can be found here. Typically, articles are procured within a matter of 24-48 hours. While there are costs associated with ILL operations, we are factoring this into our planning. 

Last modified: 10/29/2020

Cancellation decision criteria

These are the main criteria librarians are using to make cancellation decisions:

  • User feedback
  • Cost
  • Annual increases
  • Recent and historical usage data
  • Alternate access to content
  • Curriculum
  • License terms
  • Publisher practices and purchasing models
  • Ability to procure resources from other sources, such as interlibrary loan (ILL)

 

Cancellation decisions

Journals

Journal Title Platform/Publisher Alternate and Perpetual Access
African Affairs  Oxford University Press Academic Search Ultimate 1996-present with 1-year embargo; JSTOR 1944-present with 6-year embargo; Oxford 1999-2020
American Biology Teacher  University of California Press BioOne 2000-2018; JSTOR 1938-present with 4-year embargo
American Journal of Clinical Pathology  Oxford University Press MEDLINE 2010-2015; Oxford 2014-2020
American Journal of Health Behavior  Ingenta CINAHL 1996-present
American Journal of Physiology - Cell Physiology American Physiological Society PubMed 2008-present with 1-year embargo (selected full text)
American Journal of Physiology - Heart & Circulatory Physiology American Physiological Society PubMed 2007-present with 1-year embargo (selected full text)
American Journal of Physiology - Lung Cellular & Molecular Physiology American Physiological Society PubMed 2008-present with 1-year embargo (selected full text)
American Journal of Physiology - Renal Physiology American Physiological Society PubMed 2008-present with 1-year embargo (selected full text)
Annals of Internal Medicine Lippincott Williams & Wilkins (Ovid) Medline 1965-present
Annual Review of Cell and Developmental Biology Annual Reviews Annual Reviews 1996-2020
Annual Review of Immunology Annual Reviews Annual Reviews 1996-2020
Annual Review of Medicine Annual Reviews Annual Reviews 1996-2020
Annual Review of Neuroscience Annual Reviews Annual Reviews 1997-2020
Asian Affairs  Taylor & Francis Taylor & Francis 2005-2020
Auk : Ornithological Advances  Oxford University Press Environment Complete 2014-present with 1-year embargo; JSTOR 1884-present with 5-year embargo; Oxford 2019-2020; BioOne 2000-2018
Biochemical Journal Portland Press PubMed 1906-2007; Portland Press 2003-2020
Biochemical Society Transactions Portland Press Portland Press 2003-2020
Circulation Lippincott Williams & Wilkins (Ovid) No alternate access
Clinical Gerontologist  Taylor & Francis CINAHL 2000-present with 18-month embargo; Taylor & Francis 2006-2020
Clinical Science Portland Press Portland Press 2014-2020
College Student Journal  Ingenta Education Research Complete (and other EBSCO databases) 1996-present
Comparative Education Review  University of Chicago Press Education Research Complete 1993-present with 1-year embargo; JSTOR 1957-present with 5-year embargo; University of Chicago Press Journals 2000-2020
Computer Journal  Oxford University Press Oxford 1998-2020
Critical Reviews In Microbiology  Taylor & Francis Academic Search Ultimate (and other EBSCO databases) 2002-present with 18-month embargo; Taylor & Francis Biological, Earth & Environmental Science Archive 1989-2006; Taylor & Francis 1971-2006 & 2009-2020
Econometrics journal Oxford University Press Business Source Premier 1988-present with 1-year embargo; JSTOR 1988-present with 6-year embargo; Oxford 2020; Wiley 1998-2019
Economic Journal Oxford University Press Business Source Premier 1965-present with 1-year embargo; JSTOR 1891-present with 6-year embargo; Oxford 2020; Wiley 1997-2019
Educational Studies : A Journal of The American Educational Studies Association  Taylor & Francis Education Research Complete 1970-present with 18-month embargo; Taylor & Francis 2007-2010 & 2013-2020
Emerging Topics in Life Sciences Portland Press Portland Press 2017-2020
Environmental Entomology  Oxford University Press Oxford 2019-2020; BioOne 2000-2018
Essays In Biochemistry Portland Press Portland Press 2014-2020
Ethics - Il  University of Chicago Press Political Science Complete 1990-present with 1-year embargo; JSTOR 1938-present with 5-year embargo; University of Chicago Press Journals 1998-2020
Ethics Policy & Environment  Taylor & Francis Taylor & Francis 2019-2020
Gastronomica  University of California Press JSTOR 2001-present with 4-year embargo
Human Organization  Allen Press Business Premium Collection 1996-present; JSTOR 1949-present with 6-year embargo; Allen Press 2006-2020
Human Performance  Taylor & Francis Academic Search Ultimate (and other EBSCO databases) 1988-present with 18-month embargo; Taylor & Francis 1988-1996 & 2007-2020
Huntington Library Quarterly  University of Pennsylvania Press Project Muse 2015-present; JSTOR 1937-present with 3-year embargo
Intellectual And Developmental Disabilities  Allen Press Education Research Complete 2012-present; Allen Press 2009-2020
International Journal of Athletic Therapy & Training  Human Kinetics Publishers SPORTDiscus 2011-present
International Journal of Rehabilitation Research Lippincott Williams & Wilkins (Ovid) No alternate access
Isokinetics And Exercise Science  IOS Press SPORTDiscus and Health Source Nursing Academic Edition 1998-present with 1-year embargo
Journal of Advertising  Taylor & Francis Communication and Mass Media Complete and Business Source Premier 1972-present; JSTOR 1972-present with 8-year embargo; Taylor & Francis 2013-2020
Journal of African History  Cambridge University Press JSTOR 1960-present with 6-year embargo; Cambridge University Press 1997-2020
Journal of American Studies  Cambridge University Press JSTOR 1967-present with 6-year embargo; Cambridge University Press 1997-2020
Journal of Anthropological Research  University of Chicago Press JSTOR 1973-present with 5-year embargo; University of Chicago Press Journals 2005-2020
Journal of Asian Studies  Cambridge University Press Business Premium Collection 1988-present with 1-year embargo; JSTOR 1956-present with 4-year embargo
Journal of Cardiopulmonary Rehabilitation and Prevention Lippincott Williams & Wilkins (Ovid) No alternate access
Journal of Child Psychotherapy  Taylor & Francis Academic Search Ultimate and Education Research Complete 1998-present with 18-month embargo; Taylor & Francis 2005-2020
Journal of Chromatographic Science  Oxford University Press Academic Search Ultimate 2012-present with 1-year embargo; Oxford 1963-1995 & 2011-2020
Journal of Community Practice  Taylor & Francis SocINDEX 2000-present with 18-month embargo; Taylor & Francis 2006-2010 & 2013-2020
Journal of Economic Education  Taylor & Francis Business Source Premier 1969-present with 18-month embargo; JSTOR 1969-present with 8-year embargo; Taylor & Francis 2009-2020
Journal of Endocrinology  Society for Endocrinology Journal of Endocrinology 2011-2020
Journal of Experimental Education  Taylor & Francis Education Research Complete (and other EBSCO databases) 1994-present with 18-month embargo; JSTOR 1932-present with 8-year embargo; Taylor & Francis 2010-2020
Journal of Genocide Research  Taylor & Francis Academic Search Ultimate and SocINDEX 1999-present with 18-month embargo; Taylor & Francis 2005-2020
Journal of Geology  University of Chicago Press Academic Search Ultimate and Environment Complete 1994-present with 1-year embargo; JSTOR 1893-present with 5-year embargo; University of Chicago Press Journals 1997-2020
Journal of Moral Education  Taylor & Francis Education Research Complete (and other EBSCO databases) 1990-present with 18-month embargo; Taylor & Francis 2005-2020
Journal of Parasitology  Allen Press MEDLINE 2007-present with 6-month embargo; JSTOR 1914-present with 4-year embargo
Journal of Psychology  Taylor & Francis Academic Search Ultimate 1975-present; Periodicals Archive Online 1935-1997; Taylor & Francis 1935-2020
Journal of Sex & Marital Therapy  Taylor & Francis SocINDEX 1994-present with 18-month embargo; Taylor & Francis 2005-2020
Journal of Social Service Research  Taylor & Francis SocINDEX 2000-present with 18-month embargo; Taylor & Francis 2006-2020
Journal of The Philosophy of Sport  Taylor & Francis SPORTDiscus 1974-present with 18-month embargo; Taylor & Francis 2012-2020
Journal of Wildlife Diseases  Allen Press BioOne 1965-2018; Open Access 1965-present with 18-month embargo
Library Quarterly  University of Chicago Press Library, Information Science & Technology Abstracts 1993-present with 1-year embargo; JSTOR 1931-present with 5-year embargo; University of Chicago Press Journals 2004-2020
Management Accounting Quarterly  Institute of Management Accountants Business Premium Collection 2003-present
Milwaukee Business Journal American City Business Journals Gale General OneFile 1985-2001; Business Premium Collection 1999-2004
Milwaukee Journal Sentinel USA Today Network ProQuest Newsstream 1995-2009
Mind - England  Oxford University Press Academic Search Ultimate and Humanities International Complete 1996-present with 1-year embargo; JSTOR 1876-present with 6-year embargo; Oxford 1998-2020
New Political Science  Taylor & Francis Academic Search Ultimate Political Science Complete 1998-present with 18-month embargo; Taylor & Francis 2005-2020
Pain Lippincott Williams & Wilkins (Ovid) No alternate access
Paleobiology  Cambridge University Press BioOne 1999-2018; JSTOR 1975-present with 6-year embargo; Cambridge University Press 2019-2020
Parasitology  Cambridge University Press Cambridge University Press 1997-2020
Pediatric Exercise Science  Human Kinetics Publishers SPORTDiscus 1989-present
Pediatric Physical Therapy Lippincott Williams & Wilkins (Ovid) No alternate access
Philosophy of Science - Il  University of Chicago Press Academic Search Ultimate and Humanities International Complete 1993-present with 1-year embargo; JSTOR 1934-present with 4-year embargo; University of Chicago Press Journals 2002-2020
Physical Review C  American Physical Society No alternate access
Quarterly Review of Biology  University of Chicago Press Academic Search Ultimate and MEDLINE 1999-present with 1-year embargo; JSTOR 1926-present with 5-year embargo; University of Chicago Press Journals 2002-2020
Rethinking Marxism  Taylor & Francis Taylor & Francis 2014-2020
Review of Economics & Statistics  MIT Press Business Source Premier 1965-present with 1-year embargo; JSTOR 1919-present with 6-year embargo
Review of Education Pedagogy Cultural Studies  Taylor & Francis Taylor & Francis 2005-2020
Review of English Studies  Oxford University Press JSTOR 1925-present with 6-year embargo; Oxford 1998-2020
Sport Marketing Quarterly  Fitness Information Technology Business Source Premier and SPORTDiscus 2000-present
Western Historical Quarterly  Oxford University Press Humanities International Complete 2006-present; JSTOR 1970-present with 6-year embargo; Oxford 2015-2020

In addition to the above individual subscriptions, there will be changes to the following journal packages:

Databases

Database Subscription End Date
Journal Citation Reports (Clarivate Analytics) 12/31/20
ProQuest Statistical Abstract of the United States 12/31/20
Ulrichsweb 12/31/20
Zoological Record 12/31/20
IEEE Xplore Library 11/30/20
ProQuest Historical Newspapers: The Washington Post 9/1/20

Feedback form

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Contact Pam Cipkowski at pcipkowski@uwlax.edu or Katherine Fish at kfish@uwlax.edu