The University of Wisconsin-La Crosse is pleased to provide funding on a competitive basis to support meaningful, campus-wide, undergraduate research and creativity activities. Students should carefully read the information provided and submit proposals that adhere to these guidelines.  

In two competitions held each year, one during fall semester and one during spring semester, the Undergraduate Research and Creativity Committee equally welcomes single- or multiple-discipline proposals. This Committee recognizes that different disciplines call for different methods of inquiry. Methodologies used in the physical and social sciences will likely be different from those of the arts and humanities. Nonetheless, all proposals will need to meet certain general criteria. Ideally, research projects will result in some form of publication or a product that may be presented and disseminated through other acceptable means of communication or expression.  

You may pursue projects during free time in the summer, between semesters and/or in conjunction with advanced (independent study/research) coursework for which credit might be earned. Multiple investigators may submit a single proposal and may work collaboratively on one research project. 

Often a student's project is part of a larger project on which their mentor is working. If this is the case, be sure to explain how your project has its own objectives and how you have carved out a small part of the larger project as your own.

Grant writing power point slides

Grant writing video

Eligibility UWL full or part-time (enrolled in at least 1 credit) undergraduate students with a cumulative GPA greater than 2.5.  Students cannot graduate during the semester in which they are applying for grant funds. You must still be an enrolled undergraduate when completing your project.  If you are graduating the semester after submitting the grant it is up to you to clearly explain to the committee how you will be able to start and finish your project before graduation.
Number of Proposals Students may submit more than one proposal; however, they may only be the lead author on one proposal in any grant cycle. Students who chose to complete proposals in multiple grant cycles should be aware that if funds are limited, priority may be given to proposals from students who have not previously received funding. In any grant cycle, the maximum total amount of scholarships paid to a single student will not exceed $1,000. 

Enrollment Guidelines:

Fall grant cycle: requests for the proposal Google docs must be received by Tuesday, October 16th by a student sending an email to the UWL Undergraduate Research & Creativity Office, urc@uwlax.edu. A folder containing two Google documents will be shared with you. You should then share this with your faculty mentor and any other student co-authors.  Complete your work within the documents provided. Spring dates will be announced in January.
Submission Fall grant cycle: when the grant deadline expires we will "unshare" the Google documents with you and share them with the review committee.  You do not need to formally submit the grant, just have all of your necessary information entered by 11:59 pm on Tuesday, October 23rd. Incomplete proposals will be removed from the review process; changes made after the deadline will be reversed. Spring dates will be announced in January.
Notification
of Award
The Office of Undergraduate Research & Creativity will notify award recipients, typically within 6 weeks of grant submission.  
Spending Deadlines Fall grants must be spent by June 1st of the following year. Spring grant funds will not be available until July 1st and must be spent by June 1st of the following year. Exceptions to these spending windows can be made with prior approval from the URC office. Processing a request may take a few weeks, please plan accordingly.

 

Grant Types:

  • Domestic** individual (one student) projects; $2,000 total of which up to $1,000 can be a student scholarship.

  • Domestic** collaborative (2 or more students) projects; $2,500 of which up to $1,500 can be student scholarships.

  • International* individual (one student) projects; $3,500 of which up to $1,000 can be a student scholarship.

  • International* collaborative (2 or more students) projects; $4,000 of which up to $1,500 can be student scholarships.

*International grants: each student who will be traveling internationally must complete a travel plan approval request form via a Qualtrics survey for International Education & Engagement (IEE) no later than the grant deadline. 

** Domestic grants are for research conducted in all 50 states and all U.S. territories.

Endowments:

There are several discipline specific endowed research scholarships and grants. You do not need to do anything extra to be considered for those listed here as they are based on your major or project topic area.

  • Prairie Springs Endowment - open to all majors - project must focus on environmental studies and education, wildlife habitat protection, wildlife protection, conservation, and/or ecological technology
  • Conway Family Undergraduate Research - Chemistry & Biochemistry majors - must be enrolled full-time (12+ credits)
  • Michael and Kathi McGinley Undergraduate Research - Microbiology, Biology, Chemistry, Biochemistry, and Physics majors - must be enrolled full-time (12+ credits)
  • Barry Clark Undergraduate Research - Economics majors - must be enrolled full-time (12+ credits)

There is one discipline specific grant that has a separate application process.

  • Mathematics & Statistics majors - check with your mentor regarding application requirements and deadlines

Scholarships:

  • Scholarships will be processed via the Financial Aid office.

  • Scholarships will first be applied to any outstanding bill. Any remaining amount will be paid via one of the following methods:

    • Direct deposit - if you have set this up in WINGS

    • Paper check - mailed to the home address you have listed in WINGS

  • NOTE: scholarships may impact your total financial aid award package. Contact the Financial Aid office with any questions.
  • Students may submit more than one proposal; however:
    • they may only be the lead author on one proposal, and
    • the total amount of scholarships awarded to a single student will not exceed $1,000 in a single grant cycle.

Travel:

  • use this link for important travel budgeting and process requirements
  • If the travel funds will be used for airfare, the student will meet with the Office of Undergraduate Research & Creativity (URC) and the ticket will be direct billed to a URC account. 

  • All other travel will be funded as reimbursements with the paperwork submitted via URC. It is important that students review the travel information page when budgeting and prior to travel.

  • International travel:  IEE has advised us that there are mandatory fees for UWL sponsored international travel that you will be charged. Contact IEE for the most up to date fee information. Currently, the following three fees may be requested as part of your travel budget, up to a total of $218:
    • $50 international travel application fee
    • $100 emergency contingency fee
    • $34 per month for insurance

Supplies, services, software, and books:

  • Funds will be given to the primary mentor's department, and all purchases will be made through the department.
  • Students may use up to $50 for poster printing for presentation of the proposed research.

  • Research participant incentives must be of an amount in compliance with UWL's payment of incentives to research participants policy. Grantees are responsible to have the specific dollar amount or value of the incentive offered included in their IRB proposal and to follow UWL's requisite policy when expending funds for this purpose.

Restrictions:

Funding is not available for the following expenses:

  • any work completed prior to the grant being awarded
  • travel to present research findings at conferences, workshops, etc.
  • publication or printing fees, with the exception of the $50 allowed for the printing of a presentation poster
  • fees for workshops, courses, tuition, or training

If funded, students are required to:   
1. Complete and submit the grant acceptance form received with their award letter.

2. Complete module 1 of the RCR training available via Ethics Core

3. Use the award money only for the purposes of the grant as designated in the proposal submitted.

4. Share the results of the project by presenting at or submitting to at least one of the following venues:

  • Celebration. The Celebration of Student Research & Creativity is held in the spring semester. RECEIVING A GRANT DOES NOT AUTOMATICALLY REGISTER YOU FOR CELEBRATION. You must submit an abstract. 
  • UWL Journal of Undergraduate Research
  • Other appropriate UWL campus-wide venue; prior URC approval is required

Compliance requirements:

Students must be aware of the various regulations and compliances to which all University researchers must adhere. Any students with questions about research-related compliance protocols may contact the Office of Research and Sponsored Programs. Researchers do not need to have their protocol(s) submitted prior to the grant deadline; however, the required protocols must be approved prior to the spending any grant funds awarded.

  1. Responsible Conduct of Research (RCR): All grant recipients must complete RCR training before receiving their funds.
  2. Institutional Review Board (IRB): All undergraduates conducting research involving human subjects must complete IRB protocol.
  3. Bio-Safety (IBC)
  4. Institutional Animal Care and Use Committee (IACUC)