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URCC Grants

A page within Undergraduate Research & Creativity

The University of Wisconsin-La Crosse is pleased to provide funding on a competitive basis to support meaningful, campus-wide, undergraduate research and creativity activities. Students should carefully read the information provided and submit proposals that adhere to these guidelines.  

In two competitions held each year, one during fall semester and one during spring semester, the Undergraduate Research and Creativity Committee equally welcomes single- or multiple-discipline proposals. This Committee recognizes that different disciplines call for different methods of inquiry. Methodologies used in the physical and social sciences will likely be different from those of the arts and humanities. Nonetheless, all proposals will need to meet certain general criteria. Ideally, research projects will result in some form of publication or a product that may be presented and disseminated through other acceptable means of communication or expression.  

You may pursue projects during free time in the summer, between semesters and/or in conjunction with advanced (independent study/research) coursework for which credit might be earned. Multiple investigators may submit a single proposal and may work collaboratively on one research project. 

Often a student's project is part of a larger project on which their mentor is working. If this is the case, be sure to explain how your project has its own objectives and how you have carved out a small part of the larger project as your own.

General guidance:

The interdisciplinary Undergraduate Research and Creativity Committee will review the proposal and there will be members who are not familiar with your field of study. 

Proposals must be directed toward a general audience. Avoid the excessive use of jargon.

You must adhere to the following requirements:

Grant writing power point slides

Grant writing video

Eligibility UWL full or part-time (enrolled in at least 1 credit) undergraduate students with a cumulative GPA greater than 2.5.  Students cannot graduate during the semester in which they are applying for grant funds. You must still be an enrolled undergraduate when completing your project.  If you are graduating in summer after submitting the grant for the spring grant cycle, it is up to you to clearly explain to the committee how you will be able to start and finish your project before graduation.
Number of Proposals Students may submit more than one proposal; however, they may only be the lead author on one proposal in any grant cycle. Students who chose to complete proposals in multiple grant cycles should be aware that if funds are limited, priority may be given to proposals from students who have not previously received funding. In any grant cycle, the maximum total amount of scholarships paid to a single student will not exceed $1,400. 

Enrollment Guidelines:

 Spring grant cycle: Students must request to the URC Grant Proposal Canvas course no later than 7 pm on Tuesday, March 12 by completing a request form. In the Canvas course, you will find the 2 mandatory documents: a cover sheet, and a grant proposal. Complete your work using the formatted templates provided. Fall dates will be announced in August.
Submission Spring grant cycle: When the grant deadline expires, we will share the submitted files the review committee. You must have all of your necessary information submitted by 11:59 pm on Tuesday, March 19. Incomplete proposals will be removed from the review process. Fall dates will be announced in August.
Notification
of Award		 The Office of Student Research, Creativity, & Experiential Learning will notify award recipients via email, typically within 6 weeks of grant submission.  
Spending Timelines Fall grant awards must be spent between January 1st and June 1st of the following calendar year. Spring grant funds will not be available until July 1st and must be spent by June 1st of the following year. Exceptions to these spending windows can be made with prior approval from the SRCEL office. Processing a request may take a few weeks, so please plan accordingly.

 

Grant Types:

  • Domestic** individual (one student) projects; $2,400 total of which up to $1,400 can be a student scholarship.
  • Domestic** collaborative (2 or more students) projects; $3,100 of which up to $2,100 can be student scholarships.
  • International* individual (one student) projects; $3,900 of which up to $1,400 can be a student scholarship. *see note below
  • International* collaborative (2 or more students) projects; $4,600 of which up to $2,100 can be student scholarships. *see note below

*International grants:  each student who will be traveling internationally must complete a travel plan approval request form via a Qualtrics survey for International Education & Engagement (IEE) no later than the grant deadline. You may request travel funding; however, your grant will be rescinded if travel is not permitted due to any restrictions. .

** Domestic grants are for research conducted in all 50 states and all U.S. territories. You may request travel funding; however, your grant will be rescinded if travel is not permitted due to any restrictions. 

NOTE: the number of students on a grant is counted by the number of students that would be eligible to receive a scholarship. 

Endowments:

There are several discipline specific endowed research scholarships (up to $1,000) and grants. You do not need to do anything extra to be considered for those listed here as they are based on your major or project topic area.

  • Prairie Springs Endowment - open to all majors - project must focus on environmental studies and education, wildlife habitat protection, wildlife protection, conservation, and/or ecological technology
  • Conway Family Undergraduate Research - Chemistry & Biochemistry majors - must be enrolled full-time (12+ credits)
  • Michael and Kathi McGinley Undergraduate Research - Microbiology, Biology, Chemistry, Biochemistry, and Physics majors - must be enrolled full-time (12+ credits)
  • Barry Clark Undergraduate Research - Economics majors - must be enrolled full-time (12+ credits)
  • Kelly A. Rusch Opportunity Fund - first generation Biology, Microbiology, or Biochemistry major - must be enrolled full-time (12+ credits)

There is one discipline specific grant that has a separate application process.

  • Mathematics & Statistics majors - check with your mentor regarding application requirements and deadlines

Scholarships:

  • Scholarships will be processed via the Financial Aid office.
  • Scholarships will first be applied to any outstanding bill. Any remaining amount will be paid via one of the following methods:
    • Direct deposit - if you have set this up in WINGS
    • Paper check - mailed to the home address you have listed in WINGS
  • NOTE: scholarships may impact your total financial aid award package. Contact the Financial Aid office with any questions.
  • Students may submit more than one proposal; however:
    • they may only be the lead author on one proposal, and
    • the total amount of scholarships awarded to a single student will not exceed $1,400 in a single grant cycle.

Travel: You may request travel; however, your grant will be rescinded if travel is not permitted due to any restrictions.

  • use this link for important travel budgeting and process requirements
  • If the travel funds will be used for airfare, the student will meet with the Student Research, Creativity, & Experiential Learning (SRCEL) and the ticket will be direct billed to a SRCEL account. 
  • Lodging and car rental will be booked via SRCEL. See the travel information page.
  • All non-airfare travel will be funded as reimbursements with the paperwork submitted via SRCEL. It is important that students review the travel information page when budgeting and prior to travel.
  • International travel:  IEE has advised us that there are mandatory fees for UWL sponsored international travel that you will be charged. Contact IEE for the most up to date fee information. Currently, the following three fees (and how you can document them for reimbursement) may be requested as part of your travel budget, up to a total of $220:
    • $50 international travel application fee (IEE fee summary)
    • $100 emergency contingency fee (IEE fee summary or student bill)
    • $35 per month for insurance for up to 2 months (IEE fee summary or student bill)

Supplies, services, software, and books:

  • Funds will be given to the primary mentor's department, and all purchases will be made through the department.
  • Students may use up to $50 for poster printing for presentation of the proposed research.
  • Research participant incentives must be of an amount in compliance with UWL's payment of incentives to research participants policy. Grantees are responsible to have the specific dollar amount or value of the incentive offered included in their IRB proposal and to follow UWL's requisite policy when expending funds for this purpose. 
  • Other participant incentive notes: do not refer to it as compensation or calculate the amount using a "per hour" rate. No prizes or chances to win will be allowed. You must describe why an incentive is necessary.

Restrictions:

Funding is not available for the following expenses:

  • any work completed prior to the grant being awarded
  • expenses incurred, without SRCEL approval, prior to the grant being awarded
  • travel to present research findings at conferences, workshops, etc.
  • publication or printing fees, with the exception of the $50 allowed for the printing of a presentation poster
  • fees for workshops, courses, tuition, or training

If funded, students are required to:   
1. Complete and submit the grant acceptance form received with their award letter.

2. Complete Responsible Conduct of Research (RCR) training in CITI. 

3. Use the award money only for the purposes of the grant as designated in the proposal submitted.

4. Share the results of the project by presenting at or submitting to at least one of the following venues:

Compliance requirements:

Students must be aware of the various regulations and compliances to which all University researchers must adhere. Any students with questions about research-related compliance protocols may contact the Office of Research and Sponsored Programs. Researchers do not need to have their protocol(s) submitted prior to the grant deadline; however, the required protocols must be approved prior to the spending any grant funds awarded.

  1. Responsible Conduct of Research (RCR): All grant recipients must complete RCR training before receiving their funds.
  2. Institutional Review Board (IRB): All undergraduates conducting research involving human subjects must complete IRB protocol.
  3. Bio-Safety (IBC)
  4. Institutional Animal Care and Use Committee (IACUC)

Helpful reference documents:

Blank Cover Sheet - for Fall 2021

Blank Narrative - for Fall 2021

While writing your proposal, make sure to keep in mind the Most Common Grant Writing Mistakes.

General Advice for Mentors is available.

Here are several examples of successful grant narratives and a completed cover sheet. Please note that these narratives are provided for reference. Directions, including page limits, change over time. See current guidelines for specific requirements.

Completed URCC Cover sheet

Anthropology Grant Narrative

Archaeology Grant Narrative - International

Art Grant Narrative #1

Art Grant Narrative #2

Biology Grant Narrative #1

Biology Grant Narrative #2

Chemistry & Biochemistry Grant Narrative

Computer Science Grant Narrative

Economics Grant Narrative

Education Grant Narrative

Exercise & Sport Science Grant Narrative

Finance Grant Narrative

Health Education & Health Promotion Grant Narrative - International

Mathematics & Statistics Grant Narrative

Physics Grant Narrative

Psychology Grant Narrative #1

Psychology Grant Narrative #2

 

 

A grant writing hunker for URC grants will be held approximately one week (fall semester) or two weeks (spring semester) before the grant proposal deadline. Students will have up to 3 hours to work on their grant in a quiet space. USRCEL office staff will be available to answer questions and provide feedback on grant narratives and budgets. 

You don't need to stay for all 3 hours or be there at the start of the hunker. Drop in when you can and stay for as much of the time as you would like. 

Attending the hunker to work on your grant, but you don't have Canvas access yet? No problem, sign up for one at registration. 

Upcoming events: