Digital signs, banners, flyers

The UW-La Crosse publicity guidelines have been developed by the Student Organizations Committee and approved through the University of Wisconsin-La Crosse Student Association. These guidelines are an administrative function of University Centers.

The university accepts no responsibility or liability for posted materials, including content. The university reserves the right to remove publicity on registered boards that does not adhere to publicity guidelines.

University Centers is charged with carrying out the publicity guidelines. Any appeals of the interpretation of or exceptions to the Campus Publicity Guidelines must be directed to the Student Organizations Committee.

Political Campaigning Guidance at UW Institutions

Digital Signage - Whitney Center & Student Union


  • Student Organizations digital signs will not be approved unless your event is posted on MyOrgs.
  • Slides must be submitted two weeks before the date of your event. No Exceptions.
  • Publicity advertisements can be in the form of an individual PowerPoint slide formatted for 20" width x 11.25" height in the page setup and must be saved as a JPEG or PNG file.
  • If using another graphics software program to create your slide, send it in the horizontal (landscape) format, 20" width x 11.25" height with a minimum 150 dpi resolution as a JPEG or PNG file.
  • The slide can remain in the rotation for 7-10 days depending on demand.

Four main components to include:

  1. A compelling photo and/or image
  2. Who, what, when, where, and cost
  3. Event description (15 words or fewer)
  4. Program or department name with contact info and web address/sponsor(s) name

Submit your slide to the Whitney Center & Student Union TVs:

  1. Save the PowerPoint slide to either a JPEG or PNG file.
  2. Send the file to

Digital Signage - Academic buildings & rest of campus

Visit the Digital Signs page for instructions, basics, guidelines, and requirements, and instructions for submitting a slide for academic and other buildings other than Whitney Center and the Student Union. 

Digital sign submission

Questions about digital signs campus wide should be directed to:

Heather Dutcher
University Communications

Banner Request/Banner Space Request (Pepsi or create your own)

  • If you are requesting a Pepsi banner, your request must be submitted AT LEAST 21 days prior to when the banner is needed.
  • Pepsi Banner Requirements are changing. Please know that if you submit a request we may have to contact you regarding changes.  Please stay tuned for updated information.


Register flyers to post on bulletin boards on campus at the COVE Administration Desk during staffed hours.

Bulletin Boards on Campus