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Digital signs, banners, flyers

A page within University Centers

University Centers publicity guidelines

The UW-La Crosse publicity guidelines have been developed by the Student Organizations Committee and approved through the University of Wisconsin-La Crosse Student Association. These guidelines are an administrative function of University Centers.

The university accepts no responsibility or liability for posted materials, including content. The university reserves the right to remove publicity on registered boards that does not adhere to publicity guidelines.

University Centers is charged with carrying out the publicity guidelines. Any appeals of the interpretation of or exceptions to the Campus Publicity Guidelines must be directed to the Student Organizations Committee.

Political Campaigning Guidance at UW Institutions

Click here to submit a digital sign


  • Student Organizations digital signs will not be approved unless your event is posted on MyOrgs.
  • Slides must be submitted two weeks before the date of your event. No Exceptions.
  • Publicity advertisements can be in the form of an individual PowerPoint slide formatted for 20" width x 11.25" height in the page setup and must be saved as a JPEG or PNG file.
  • If using another graphics software program to create your slide, send it in the horizontal (landscape) format, 20" width x 11.25" height with a minimum 150 dpi resolution as a JPEG or PNG file.
  • The slide can remain in the rotation for 7-10 days depending on demand.

Four main components to include:

  1. A compelling photo and/or image
  2. Who, what, when, where, and cost
  3. Event description (15 words or fewer)
  4. Program or department name with contact info and web address/sponsor(s) name

Questions about digital signs campus wide should be directed to:

Nhouchee Yang
University Communications

Questions about digital signs for organizations should be directed to:

Jamie Henk
University Centers Communications Specialist


Banner Request/Banner Space Request

Banners requests must be made using the online Banner Request Form. Pepsi Banners are no longer allowed, and can not be reused.

  • Must be submitted at least 21 days prior to date needed
  • Letters and banners will be provided by the COVE
  • May not be longer than 5- 1/2 feet
  • Cannot be displayed for more than seven days. Banners MUST be removed by the sponsoring organization within 24 hours after an event.
  • May be taken to the COVE Administration Desk, 2200 Student Union, for recycling if the organization does not want to keep them.

A digital registration stamp is required for any publicity being promote using campus bulletin boards. We no longer offer the option of physical stamping, meaning, you must register all publicity with COVE Graphics before you print.

Please email Cove Graphics at 
or visit for more information.

List of Bulletin Board locations on campus: Bulletin Boards on Campus

Contact us!

Questions about student org publicity can be directed to:

The COVE Administration Desk
2200 Student Union