Student Org Resources
Student Union and Whitney Center current hours.
Executive Order 2021-014: Click here for student organization in-person meeting info.
UWL is temporarily a cashless campus.
For more information: UWL's COVID-19 info hub
MyOrgs is the virtual hub for all organizations on campus. Through MyOrgs, you can find organizations to join, create or attend events, and track involvement.
UWL has over 200 student organizations, some of the categories being Greek Life, Science and Health, Diversity, Sports, and Student Governance.
Financial Information
Does your Student Organization need to collect Membership Dues due to moving to a Cashless Campus? Submit form to Tricia Aleckson at taleckson@uwlax.edu.
Fill out and submit the Collecting Dues Form
Student Faculty Organization (SFO) - Student orgs must bank their org funds in a University on-campus bank account through Business Services
Learn about how to open an SFO account, deposits, check requests, and more on the SFO webpage.
Questions regarding your SFO Bank Account - Contact sfo@uwlax.edu
If you are an officer, student member, or adviser handling cash, you must complete this training.
To reduce the spread of COVID-19, UWL is a cashless campus.
If your organization is hosting an event and will need to raise money, you may be able to do so using the Collecting Dues form. Please reach out at least 2 weeks in advance and if you have any questions, contact Tricia Aleckson
Publicity, Promotions, & Marketing
The UW La Crosse Publicity Guidelines have been developed by the Student Organizations Committee and approved through the University of Wisconsin-La Crosse Student Association. These guidelines are an administrative function of University Centers.
The Registered bulletin boards on campus are provided for publicity of University Groups sponsoring campus events, activities, and education. General Use boards are provided for general publicity of interest to the university population. Please see the updated list provided- Bulletin Boards 2020.pdf
Questions contact the COVE Administration Desk
All Registered Student Organizations must have their flyers/posters stamped by the COVE before displaying on the Registered Bulletin Boards on Campus. Please come to the COVE and have your flyer/poster approved, or you may submit it to the covegraphics@uwlax.edu to have a digital stamp applied. Please always include a copy to leave with the COVE so that we can display it in the case on the first floor of the Student Union.
Info that MUST be included on the Flyer/Poster:
- Sponsoring Organization Name
- Date of Event
- Time of Event
- Location of Event
- Email or contact information for questions
- Event that is taking place
If you are not a Registered Student Organization on Campus and are not affiliated with UWL please use the General Use Boards ONLY. No flyers of any size should be left on tables, backs of chairs, walls, mirrors etc. throughout the University. Flyers are only permitted on Designated Bulletin Boards. Please see the Campus Publicity Guidelines for rules and regulations and the Bulletin Board List.
For any questions contact Amy Brown.
Click here to submit a digital sign
Expectations:
- Student Organizations digital signs will not be approved unless your event is posted on MyOrgs.
- Slides must be submitted two weeks before the date of your event. No Exceptions.
- Publicity advertisements can be in the form of an individual PowerPoint slide formatted for 20" width x 11.25" height in the page setup and must be saved as a JPEG or PNG file.
- If using another graphics software program to create your slide, send it in the horizontal (landscape) format, 20" width x 11.25" height with a minimum 150 dpi resolution as a JPEG or PNG file.
- The slide can remain in the rotation for 7-10 days depending on demand.
Four main components to include:
- A compelling photo and/or image
- Who, what, when, where, and cost
- Event description (15 words or fewer)
- Program or department name with contact info and web address/sponsor(s) name
Questions about digital signs campus wide should be directed to Heather Dutcher with University Communications
Questions about digital signs for Organizations should be directed to Amy Brown in the COVE
Trademark and Licensing Project Request Artwork Approval Form
- This form must be completed (Part A only), and submitted with a digital copy of the final artwork design to kdaniel@uwlax.edu prior to printing any type of merchandise or product.
- Approval may take 1-2 days.
All artwork, UWL logos, seals, names, symbols, and slogans associated with UWL are trademarks and are the exclusive property of UWL. Reproduction of these marks for resale, or other commercial purposes, must have University authorization by completing the form.
Registered student organizations have the ability to promote their involvement opportunities and activities by painting windows in the Student Union. The windows are located near Einstein Bros. Bagels, close to the southwest entrance. Student organizations are expected to follow the reservation process, painting time allotment, and cleaning procedure, as well as provide their own supplies. This information can be found in the reservation form linked below.
Reservations are submitted to COVE staff through this form. Due to limited availability for windows, reserving windows must be done at least 2 weeks prior to the painting period and is completed on a first-come, first-served basis. Windows can be reserved on a weekly basis starting on a Monday and to be cleaned no later than the close of building the following Sunday.
Student Organizations: Email to Primary Contacts
Who can request to send an email to Primary Contacts?
If your organization is hosting an event, a fundraiser, needs volunteers, etc. and wants to get the information out to other Student Organizations, you can request to send an email to the Primary Contacts!
What to include in the email:
- Who is hosting the event, where it is taking place, when it is taking place.
- What is the most important information you want the reader to see?
- Most readers skim emails.
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- Format the email to be easy and quick to read.
- If someone has a question about the event, who should they contact?
- We prefer not to send attachments - please use links to documents upload on their MyOrgs website or through SharePoint.
- Proper grammar and spelling mistakes: please proofread.
Submitting your request:
- Submit the request for the email 10 days before the event/submission date.
- Please include your first and last name, organization/department you are submitting the email on behalf of, what event it is for, and what date you would like the email to be sent out on.
- Please note: UC does not send mass emails on a Monday or Friday. Please plan accordingly.
- UC is only able to send mass emails out to all Primary Contacts.
- UC is unable to send mass emails to all students or advisers.
- The person working on the email will be BCC’d when UC sends out the email.
- Submit final copy of email text to Amy Brown. If you have any questions, please contact her as well at abrown2@uwlax.edu.
Storage Cage Information
Limited Storage Cage space is available through University Centers. The purpose of a Storage Cage is to provide convenient, on-campus storage for student organization items so organizations do not need to seek off-campus storage. Cages are available in 3 sizes: 3ft wide x 3ft deep x 4ft tall (small), 3ft wide x 3ft deep x 8ft tall (medium), and 3ft wide x 6ft deep x 8ft tall (large). The majority of available Cages are medium size. Storage Cages are located on the lower level of the Student Union and are accessible whenever the building is open. Storage area is available with card access.
Review the policy for the storage space.
Storage Cage Room Access Updates
At the beginning of each semester, the Primary Contact/President must complete an online form updating Organization Members who have access to the Storage Cage room, as well as updating any other contact information and agreeing to terms of usage. If this form is not completed by the deadline, the Organization will lose its Storage Cage.
Meeting & Event Planning
Are you planning an event? Use the University Centers event planning guide for assistance.
The Event Funding Assistance Committee makes allocations from three different funds to assist student organizations, university departments/organizations, and student initiatives for academic courses to fund programs that they are unable to fund themselves. These funds include:
Pepsi Marketing Fund
Dining Services Account
Chartwells
The Criteria for Funding, and the Process for Requesting Funding
Thinking about showing a movie? There are important copyright issues that you need to be aware of. Please read the copyright information for what you need to know about the public performance of movies. If you have further questions, please feel free to contact Drea Higgins at 608.785.8906 or dhiggins@uwlax.edu.
Would your organization like to record attendance at your event? Use one of our student ID readers to help you! Click here to request a student ID reader.
Create a New Org
Step 1: Check out MyOrgs and make sure there isn't already an existing organization that similarly aligns with what you are looking to start.
Step 2: Complete the Recognition Procedures for Student Organizations 20-21 packet and return it to the COVE - 2200 The U, or email the completed packet to thecove@uwlax.edu.
Please note that this process can take up to 4-6 weeks from the time all of the paperwork is submitted, as all packets must go through the Student Organization's Committee, a sub-committee of the UWL Student Association.