EZONE Esports & Gaming

Come celebrate your birthday and all other special events at the EZONE! 

Reservation Benefits

• Access to the facility outside of normal hours (limited availability)
• Dedicated staff for your group
• Adult chaperone policy overrides the normal EZONE Youth Policy   

Scheduling

• Reservations last 2 hours and are scheduled on Saturday's.
  • Academic Year
    • 10am-Noon (private: not during open hours)
    • 12:30-2:30pm (non-private: during open hours)
  • Summer
    • 12:30-2:30pm  (private: not during open hours)
• Reservations must be booked at least two weeks in advance. Reservations for organizations will require 4 weeks notice. 
• Groups over 10 will require additional authorization/coordination greater than 5 days in advance of the reservation and are subject to staff availability.

Cost

2 Hours – Private (not during open hours)

• $140 for the first 10 participants
• $10 for each additional participant

2 Hours – Non-Private (during open hours)

• $120 for the first 10 participants
• $10 for each additional participant

Reservation fee includes access to all available equipment including gaming PCs, consoles, controllers, headphones, etc.  

No food or drinks are not allowed in the EZONE. An adjacent conference room is available for an additional $50 fee where food and drinks may be consumed.   

Select Reservation Policies 

Adult Chaperones: One adult (18 years of age or older) shall be personally responsible and assume full responsibility for the character, acts and conduct of all persons admitted to the EZONE as members of the group. There must be two adult chaperones (i.e., ages 18+) for the Group and at least one adult chaperone shall physically be in the EZONE with the Group at all times.

Waiver: Group agrees to have all of its participants (or a parent or legal guardian for any participants under the age of 18) sign UWL’s “Participant Agreement, Release, and Acknowledgement of Risk”.

Parking: Parking is not included as part of the reservation of the EZONE. Street parking and parking in campus lots is available on a first-come-first served basis and may be subject to the purchase of a parking permit at existing pay stations.

Payment: Group shall pay the initial EZONE Reservation Fee at the time of booking. Payment for additional participants and use of the Conference Room (if applicable) shall be processed by check or credit card at the end of the event. UWL reserves the right to charge an additional $30.00 fee for returned checks or failed credit card transactions.

Cancellation & Changes: Any cancellation made must be submitted in writing. Cancellation made by the Group at least 5 days in advance of the reservation shall receive a full refund of the EZONE Reservation Fee.  Reservations canceled by Group less than 5 days prior to the start of the reservation will forfeit the entire cost of the EZONE Reservation Fee. Additional fees due by Group, if not yet paid, shall be due immediately upon any cancellation. Changes to the reservation (including participant numbers) must be made greater than 5 days prior to the day of the reservation.

Games: Games available are subject to change without notice and users per game are limited if users don't have their own game accounts. In addition, due to the volume of games available, EZONE employees may not be able to provide game help once a game is launched. 

Making a Reservation

Parties & Small Gatherings: Make a reservation online at least two weeks in advance. A staff member will be in contact after a reservation is made. 

• In order for your group to have the best experience possible, we recommend that you make a reservation with us for groups of 5 or more. For groups less than 5, no reservation is needed. 
• Reservation times must be during regular open hours
• We will schedule extra staff during your reservation, and you will only be charged the cost of those extra staff members, which is $10-13/hour per staff person.   
• In addition, Non-Students/REC Members will need to pay for an EZONE Day Pass.
• Students need to activate their FREE EZONE membership each academic year. Please activate the membership online in advance to save time. 
• Reservation requests must be made at least one week in advance by emailing Jeff Keenan. Reservations are confirmed based on staff availability. 

Field trips, camps and corporate events are all a blast at the EZONE!

Reservation Benefits

• Access to the facility outside of normal hours (limited availability)
• Dedicated staff for your group
• Adult chaperone policy overrides the normal EZONE Youth Policy   

Scheduling

• Reservations are scheduled outside of normal hours of operation. 
• Reservations for organizations will require 4 weeks notice. 
• Reservation are subject to staff availability.

Cost

2 Hours – Private (not during open hours)

• $140 for the first 10 participants
• $10 for each additional participant

Reservation fee includes access to all available equipment including gaming PCs, consoles, controllers, headphones, etc.  

No food or drinks are not allowed in the EZONE. An adjacent conference room is available for an additional $50 fee where food and drinks may be consumed.   

Select Reservation Policies 

Waiver: Group agrees to have all of its participants (or a parent or legal guardian for any participants under the age of 18) signUWL’s “Participant Agreement, Release, and Acknowledgement of Risk”.

Insurance: Organization shall carry sufficient insurance and shall maintain this insurance throughout the duration of this agreement. Organization acknowledges that they hold Commercial General Liability coverage of $2,000,000 in aggregate and 1,000,000 for each occurrence and that they hold worker's compensation coverage if required by state statute. The organization agrees to maintain a certificate of insurance evidencing this coverage and will list Board of Regents of the University of Wisconsin System as an additional insured, if requested. 

Reservations w/Youth: 

• Adult Chaperones: One adult (18 years of age or older) shall be personally responsible and assume full responsibility for the character, acts and conduct of all persons admitted to the EZONE as members of the group. There must be two adult chaperones (i.e., ages 18+) for the Group and at least one adult chaperone shall physically be in the EZONE with the Group at all times. Groups over 10 minors require at least a 1:5 adult chaperone/minor ratio.
• The Third Party is responsible for completing criminal background checks of all authorized adults, in alignment with Regent Policy Document 20-19, Institution of Wisconsin Criminal Background Check Policy,6 prior to the commencement of the covered activities.
• Authorized adults for third party covered activities shall be trained on the same reporting obligations assigned to UW System employees under Wisconsin Executive Order #54 and in relation to sexual harassment/ sexual violence. Third Parties must train all authorized adults on the content in this section, at minimum, prior to interaction with youth participants in covered activities. Third Parties must also train designated individuals on institutional youth protection best practices, at minimum, prior to interaction with youth participants in covered activities.
• The Third Party will meet the minimum requirements outlined below for any covered activity as defined by SYS 625.
• Sexual Abuse/Molestation Liability. The Third Party must carry sexual abuse and/or molestation liability insurance coverage of no less than $1 million for each occurrence and a general aggregate of $2 million. https://ucamps.rpsins.com/policy-limits-and-coverage/. Policy must note contain any exclusion for abuse from sexual, emotional or physical actions and/or misconduct. If such exclusions are included, separate coverage must be purchased as evidenced.

Parking: Parking is not included as part of the reservation of the EZONE. Street parking and parking in campus lots is available on a first-come-first served basis and may be subject to the purchase of a parking permit at existing pay stations.

Payment: Organization shall pay the EZONE Reservation Fee within 30 days of the event. Payment can be accepted on-site by check or credit card, or a check must be received 30 days after the event. UWL reserves the right to charge an additional $30.00 fee for returned checks or failed credit card transactions.  

Cancellation & Changes: Any cancellation made must be submitted in writing. Cancellation made by the Group at least 5 days in advance of the reservation shall receive a full refund of the EZONE Reservation Fee.  Reservations canceled by Group less than 5 days prior to the start of the reservation will forfeit the entire cost of the EZONE Reservation Fee. Additional fees due by Group, if not yet paid, shall be due immediately upon any cancellation. Changes to the reservation (including participant numbers) must be made greater than 5 days prior to the day of the reservation.

Games: Games available are subject to change without notice and users per game are limited if users don't have their own game accounts. In addition, due to the volume of games available, EZONE employees may not be able to provide game help once a game is launched. 

Making a Reservation

Contact Jeff Keenan at jkeenan@uwlax.edu or 608-785-5228 to learn more or start the booking process. Reservations for organizations will require 4 weeks notice.