Club Officer Resources
Club Officer Resources
- Artwork Approval and Fundraising forms now found in your MyOrgs page!
- Go to your club page
- Select "manage organization"
- Click on the three lines next to your club name
- Select "Events"
- Select "+Create Event"
- Fill out appropriate information for your event
- Officer Contact Form
- Pre-Travel Form
- Post-Season Travel Grant Application
- Post-Travel Form
- SFO Authorized Signer Request Form
- SFO Check Request Form
- SFO Deposit Form
- Travel Accommodation Request Form (if you would like help booking travel)
- 2020-2021 Sport Club Handbook
Resource Videos
- MyOrgs
- IMLeagues paperwork - what the sport club participant sees
- Fundraising
- Budgeting
- Club member recruitment
- Executive Council
- How to find a sport club in IMLeagues
- IMLeagues - what the sport club office sees
- SFO check request - how to fill out
- SFO check request - how to submit online
- SFO check request - how to submit to Graff
- SFO vs. Rec funds
Coach Resources
Individual Member Resources
- Required Paperwork (location of form)
- Complete prior to ANY sport club participation
- Risk and Liability Waiver (IMLeagues)
- Concussion Form (IMLeagues)
- Medical History Form (Qualtrics & IMLeagues)
- Complete prior to ANY sport club participation
- Resources/optional forms
- Archery Pod Use Form
- Only for Archery club members storing equipment in team storage
- Driver's Authorization Link
- Complete if planning to drive for ANY team events (this includes local practices)
- This form takes 2-4 weeks to process, please submit ASAP if you will be driving to club events
- Out-of-State Driver's Notarization Form
- Archery Pod Use Form
Risk Management Officer Resources
Travel Reports: What Needs to be Done Before/After You Can Travel Off Campus?
Before Travel Weekends:
- Complete the Pre-Travel Form 14 days before departure.
- Manage school commitments. Excusing absences is at the discretion of each instructor and should be formally requested. The Competitive Sports Coordinator can provide verification of team travel dates to instructors if needed. Request must be made 14 days before departure.
- Determine proper funding source and payment method.
If using REC Account/University funding, send the invoice to the Competitive Sports Coordinator at least two weeks before the registration deadline. The earlier the better.
If using the Club's Student Faculty Organization (SFO) account, the funding request form requires the Competitive Sports Coordinator's signature for approval.
While traveling:
- Keep club social media page current, so updates can be shared on the UWL Rec Sports Facebook and Instagram pages!
- Think you might need a reimbursement? If a club opts to reimburse individuals for approved expenses (ie. gas during travel) receipts are required. Gas reimbursements require a receipt showing that the car was filled up with gas before departure from
La Crosse. No receipts...No reimbursement. Travel related reimbursements can only be processed after the trip. - Issues while traveling. In the unfortunate circumstance that a club is involved in any incident or accident while traveling and representing UWL, the coordinator of competitive sports must be contacted as soon as possible.
Post-Travel:
- Turn in receipts and reimbursements request to Sport Club Office
- Complete Post-Travel Report within 24 hours from returning to La Crosse