Club Officer Resources

A page within Rec Sports

Club Officer Resources

Sport Club Officer Handbook

Other Club Resources and Links:

  • Artwork Approval and Fundraising forms now found in your MyOrgs page!
    • Go to your club page
    • Select "manage organization"
    • Click on the three lines next to your club name
    • Select "Events"
    • Select "+Create Event"
    • Fill out appropriate information for your event
  • Officer Contact Form
  • Post-Season Travel Grant Application
  • SFO Check Requisition via DocuSign
  • SFO Electronic Deposit Info (Venmo)
  • SFO Deposit Form 
  • Driver's Authorization Link
    • Complete if planning to drive for ANY team events (this includes local practices)
    • This form takes 2-4 weeks to process, please submit ASAP if you will be driving to club events
    • Click on the link to complete the form. Go to that link, then select the VUA Sign-up Portal. Then, follow these instructions:
      • From the drop-down menu on the top left corner, select "UW"
      • From the same drop-down menu, select UW La Crosse
      • Log in with your UWL NetID and password
      • Under the new fleet driver box, select "Vehicle Use Agreement"
      • Complete all information
      • UW UDDS Code: UE042000
      • Select that you are a student
      • Supervisor: Ali Tackett
      • Supervisor email: atackett@uwlax.edu
      • Read and check all boxes
      • Sign and date
    • If you do NOT have a Wisconsin driver's license, you must upload a notarized statement of your driving record (print this pdf - copies also available at the REC, fill out form, get notarized at the Business Services office, then upload to the website)

Resource Videos

Coach Resources

Individual Member Resources

  • Required Paperwork (location of form)
    • Complete prior to ANY sport club participation
      • Risk and Liability Waiver (IMLeagues)
      • Concussion Form (IMLeagues)
      • Medical History Form (Qualtrics & IMLeagues)
      • ImPACT Concussion Baseline Test (ImPACT link & IMLeagues)
  • Resources/optional forms

Risk Management Officer Resources

Travel Reports: What Needs to be Done Before/After You Can Travel Off Campus?

Before Traveling to Competitions:

  • Anyone driving to a club event needs to complete their vehicle use authorization. See steps at the top of this page under Club Officer Resources.
  • Complete the pre-travel form in IMLeagues 14 days before departure.
  • Manage school commitments. Excusing absences is at the discretion of each instructor and should be formally requested. The competitive sports coordinator can provide verification of team travel dates to instructors if needed. Request must be made 14 days before departure.
  • Determine proper funding source and payment method. 
    • If using Rec Account/University funding, send the invoice to the competitive sports coordinator at least 14 days before the registration deadline. The earlier the better. 
    • If using the club's Student Faculty Organization (SFO) account, the funding request form requires the competitive sports coordinator's signature for approval.
While traveling:
  • Keep club social media page current, so updates can be shared on the UWL Rec Sports Facebook and Instagram pages! 
  • Think you might need a reimbursement? If a club opts to reimburse individuals for approved expenses (ie. gas during travel) receipts are required. Gas reimbursements require a receipt showing that the car was filled up with gas before departure from La Crosse. No receipts = no reimbursement. Travel related reimbursements can only be processed after the trip.
  • Issues while traveling: in the unfortunate circumstance that a club is involved in any incident or accident while traveling and representing UWL, the competitive sports coordinator must be contacted as soon as possible.  
Post-Travel:
  • Turn in receipts and reimbursement requests to competitive sports coordinator (submitted within 30 days of purchase)
  • Complete post-travel form in IMLeagues within 24 hours of returning to La Crosse