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Travel Reports: What Needs to be Done Before/After You Can Travel Off Campus?

REMINDER: ALL UWL RELATED TRAVEL IS CURRENTLY SUSPENDED DUE TO COVID-19. This includes sport club travel. The below information is for sport clubs operating under normal circumstances.

Before Travel Weekends:

  • Complete the Pre-Travel Form 10 days before departure.

  • Manage school commitments. Excusing absences is at the discretion of each instructor and should be formally requested. The Competitive Sports Coordinator can provide verification of team travel dates to instructors if needed. Request must be made 10 days before departure.

  • Determine proper funding source and payment method. 

    If using REC Account/University funding, share/send the invoice with the Competitive Sports Coordinator at least two weeks before the registration deadline.  The earlier the better.  

    If using the Club's Student Faculty Organization (SFO) account, the funding request form requires the Competitive Sports Coordinator's signature for approval.
While traveling:
  • Keep club social media page current, so updates can be shared on the UWL Rec Sports Facebook and Instagram pages! 

  • Think you might need a reimbursement? If a club opts to reimburse individuals for approved expenses  (ie. gas during travel) receipts are required. Gas reimbursements require a receipt showing that the car was filled up with gas before departure from
    La Crosse. No receipts...No reimbursement. Travel related reimbursements can only be processed after the trip.

  • Issues while traveling. In the unfortunate circumstance that a club is involved in any incident or accident while traveling and representing UWL, the Coordinator of Competitive Sports must be contacted as soon as possible.  
Post Travel:
  • Turn in receipts and reimbursements request to Sport Club Office 

  • Complete Post-Travel Report within 24 hours from returning to La Crosse